SPECIAL ROAD & TRAIL EVENT

APPLICATION PROCEDURES

 

If your not-for-profit group wants to hold an event (such as a run/walk/bicycling fundraiser or school/scouting event/project) on the DuPage County highway and/or trail system and/or use the Rugaard Gazebo in Villa Park, you will need a Highway Permit for a special event from the Division of Transportation. 

 

Items to be provided include:

1. A completed 'Application for Highway Permit' (found under the Forms section of the Highway Permitting - Forms webpage) providing all information required.
2. A non-refundable application processing fee of $50.00 per event. (Payment type information is found under the Highway Permitting - Fees Payment Information.)
3. Provide a cover letter for your event stating event start/end times, set-up time needed (prior to and/or after event to remove items), proposed detour signage plan (if applicable) and event informational signage language.
4. Provide a copy of the event map with the requested County highway and/or trail route noted.
5. Provide a copy of your event flyer (with date/time/location of your event).
6. Provide a copy of your event participation waiver. If the waiver is applicable to your event, you will be required to include the "County of DuPage, its agents and/or employees" to be held harmless for any injury and/or damage to myself, other persons and/or private property due to the participants involvement with/in the event.
7. The permit applicant is required to provide insurance covering the "County of DuPage c/o the Division of Transportation" as described in the Highway Permitting Insurance Requirements (found under the Forms section of the Highway Permitting - Forms webpage.

If you have any questions regarding the process; contact the Highway Permitting Department at (630) 407-6900 (Monday - Friday 8 am - 4:30 pm, excluding holidays) or e-mail at: hwypermits@dupageco.org.

 

In addition, the following may be required depending on the scope of your event and/or the location requested, as are applicable:

 

A permit is required for use of the Rugaard Gazebo (Illinois Prairie Path- Main Stem at Ardmore Avenue, Villa Park) by the Villa Park- Parks & Recreation Dept. Contact them directly at (630) 834-8525 or their website at: Villa Park - Parks & Recreation to verify their permitting procedures/fees for such use.

 

1. You will be required to obtain permission from the local municipalities that your event will be held in along with coordination with local law enforcement and/or the DuPage County Sheriff's Department for impacts to or use of their respective right-of-ways.

2. Addtionally, general trail permitting requirements include, but are not limited to:

• Racing is NOT permitted on the trail system,
• The permittee is required to pick up their event generated debris (including any warning/informational signage); and
• No equipment and/or materials shall interfere with the movement of pedestrians or bicyclists on the Path/Trail riding surface.

Some various types of events held on the County's highway and/or trail system...

        

 

Created 9/20/2011