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The County of DuPage
Wheaton, Illinois

Job Details for 1153 - EO Principal Legal Secretary

Job Description

FLSA STATUS: Non-Exempt
GRADE: 111


POSITION SUMMARY
Under general direction; performs work of moderate difficulty in advanced clerical, secretarial, and stenographic duties of a legal nature; performs related work as required.

DISTINGUISHING FEATURES OF THE CLASS
An employee in this class is responsible has responsibility for difficult legal secretarial and delegated administrative duties which requires making responsible decisions and policies for assigned area and other staff positions. Considerable independent judgment and independent action in establishing or adopting work procedures to new situations is required. Work of this class differs from Senior Legal Secretary by the performance of more complex administrative responsibilities such as in the independent preparation of press release materials.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.

• Performs responsible administrative duties including the assembly and interpretation of technical information, the preparation of informational and press release materials, and the study and reorganization of administrative and office systems
• Takes and transcribes legal dictation of a varied, complex, and difficult nature
• Ensures initiation and completion of various legal processes and documents
• Provides orientation, cross-training and general technical advice to other clerical and secretarial personnel
• Maintains regular attendance and punctuality

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
• Adjusts work assignments and schedules in the event of an emergency to participate in emergency preparedness, response, and recovery activities as assigned.
• Depending on assignment may maintain required emergency management training, licensure and/or certifications.
• Performs related duties as required or assigned within job classification.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Knowledge of:
• Current office practices, procedures, and equipment
• Business English, spelling, punctuation, and arithmetic
• Legal terminology, documents, and systems
• County policies and procedures
• Applicable federal, state, and local laws, rules, regulations, codes, and/or statutes

Skill in:
• Using computer hardware and software including work processing, spreadsheets, databases, email, etc.
• Performing secretarial, administrative, and coordinative duties involving advanced understanding of the Inter-relationships of the judicial system and its components
• Taking and transcribing of direct verbal dictation of a legal nature and in typing
• Applying an acquired knowledge of procedures, rules, regulations, and services of office to which assigned

Ability to:
• Manage projects and multiple priorities simultaneously
• Establish and maintain effective working relationships with department and division staff, other departments and others, such as vendors
• Communicate and use interpersonal skills to interact with coworkers, supervisor, the general public, etc. to sufficiently exchange or convey information and to receive work direction
• Ensure compliance with applicable federal, state, and local laws, rules, and regulations and statutory requirements
• Convey excellent oral and written communication
• Work effectively under stress
• Maintain confidentiality

SUPERVISORY RESPONSIBILITIES
None

EDUCATION and/or EXPERIENCE
Four years of experience in skilled stenographic and secretarial work, at least three years of which were of a legal nature; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions.


CERTIFICATES, LICENSES, REGISTRATIONS
None.