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The County of DuPage
Wheaton, Illinois

Job Details for 1171 - Account Clerk

Job Description

FLSA STATUS: Non-Exempt
GRADE: 108


POSITION SUMMARY
Under general supervision; performs work of routine difficulty in the completion of general bookkeeping and fiscal record keeping duties; performs related work as required.

DISTINGUISHING FEATURES OF THE CLASS
Work involves responsibility for a variety of bookkeeping and related fiscal tasks requiring a basic knowledge of bookkeeping principles and their use. Although most positions in this class also involve other clerical and record keeping duties, the primary duty and the primary knowledge requirement is bookkeeping and accounting related. General supervision is received from the department manager or supervisor.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.

• Performs a variety of posting, recording, coding, checking, pre-auditing, tallying, calculating, billing, reconciling, and summarizing tasks of a fiscal nature
• Maintains general and subsidiary records
• Posts entries from supporting records
• Perform inventory tracking/control procedures
• Collects and summarizes time records
• Prepare payroll records
• Provides customer services and follows up on delinquent accounts
• Executes subsequent steps in the billing and collection cycle
• Serve in a cashiering capacity
• Operates calculator, CRT, typewriter, and other machines
• Files documents alphabetically, numerically, or by other prescribed methods
• Maintains regular attendance and punctuality.

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
• Adjusts work assignments and schedules in the event of an emergency to participate in emergency preparedness, response, and recovery activities as assigned.
• Depending on assignment may maintain required emergency management training, licensure and/or certifications.
• Performs related duties as required or assigned within job classification.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Knowledge of:
• Bookkeeping and basic accounting principles and practices
• Current office methods, procedures, and equipment
• Practices relating to documentation of expenditures
• County policies and procedures
• Applicable federal, state, and local laws, rules, regulations, codes, and/or statues

Skill in:
• Maintaining financial records and in preparing basic clerical and financial reports and statements
• Completing various bookkeeping and accounting tasks accurately and in their time constraints
• Reading and posting numerical data rapidly and accurately
• Making arithmetic computations rapidly and accurately
• Tracing and locating errors
• Operating basic office equipment
• Using computer hardware and software including work processing, spreadsheets, databases, email, etc.
• Applying an acquired knowledge of procedures, rules, regulations and services applicable to the assigned office

Ability to:
• Manage projects and multiple priorities simultaneously
• Establish and maintain effective working relationships with department and division staff, other departments and others, such as vendors
• Communicate and use interpersonal skills to interact with vendors, other departments personnel, coworkers, supervisors, and residents, dependent on the assignment, etc. to sufficiently exchange or convey information and to receive work direction
• Ensure compliance with applicable laws, rules, and regulations
• Work effectively under stress
• Maintain confidentiality

SUPERVISORY RESPONSIBILITIES
None.

EDUCATION and/or EXPERIENCE
Completion of a High School Diploma or GED equivalent and one year of experience in bookkeeping and fiscal recordkeeping; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions.

CERTIFICATES, LICENSES, REGISTRATIONS
None.