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The County of DuPage
Wheaton, Illinois

Job Details for 1172 - Senior Account Clerk

Job Description

FLSA STATUS: Non-Exempt
GRADE: 109


POSITION SUMMARY
Under general supervision; performs work of moderate difficulty in the completion of varied and responsible bookkeeping and fiscal recordkeeping assignments; performs related work as required.

DISTINGUISHING FEATURES OF THE CLASS
Work involves responsibility for the completion of complex bookkeeping and related clerical and office support activities. Work is distinguished from Account Clerk by the greater range of duties and by the difficulty of the bookkeeping and accounting involved. Lead worker responsibilities may be involved. Although most positions in this class also include other clerical and miscellaneous support duties, primary emphasis is bookkeeping and accounting related.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.

• Performs a variety of complex bookkeeping tasks including the maintenance of fund accounts, general and subsidiary records of considerable size and scope, and central and departmental records involving a number of nonstandard features.
• Maintains accurate audit trails, to include, preparing, maintaining, and/or verifying a variety of accounting, financial, and statistical records, ledgers, logs, and files.
• Gathers, assembles, and tabulates financial data; codes data according to prescribed accounting procedures.
• Reviews information to ensure accurate reporting; resolve discrepancies.
• Provides customer service to all levels of staff within all County departments.
• Establishes and maintains various files and records.
• Processes and records billings and accounts payable documents.
• Serves as a lead worker by training and overseeing other staff’s responsibilities.
• Verifies the work of assigned employees for accuracy, adherence to department practices and procedures, and compliance with applicable standards and specifications.
• Performs data entry within the County’s accounting system; post receipts and other information to various accounts and funds.
• Receives training in and frequently performs other responsible bookkeeping tasks in addition to primary account clerk duties.
• Maintains and organizes departmental library, and prepares miscellaneous statistical reports.
• Maintains departmental payroll records as assigned.
• Files documents alphabetically, numerically, or by other prescribed methods
• Maintains regular attendance and punctuality.

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
• Adjusts work assignments and schedules in the event of an emergency to participate in emergency preparedness, response, and recovery activities as assigned.
• Maintains required emergency management training, licensure and/or certifications.
• Performs related duties as required or assigned within job classification.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Knowledge of:
• Bookkeeping and accounting principles and practices
• Current office methods, procedures, and equipment
• Practices relating to documentation of expenditures
• Data processing operations
• County policies and procedures
• Applicable federal, state, and local laws, rules, regulations, codes, and/or statutes

Skill in:
• Maintaining complex financial records and in preparing completed financial statements
• Assisting in the processing of bookkeeping and related clerical work of considerable volume
• Setting up and making computation
• Tracing and locating errors and in identifying anomalies
• Operating basic office equipment
• Using computer hardware and software including word processing, spreadsheets, databases, email, etc
• Applying an acquired knowledge of procedures, rules, regulations and services applicable to the assigned office
• Dealing effectively with others
• Verbal and/or written communications

Ability to:
• Prioritize work and perform multiple tasks
• Provide customer service
• Maintain records and files
• Perform data entry
• Interpret a variety of instructions furnished in written, and oral form
• Estimate solutions to problems involving fractions, decimals and percent’s
• Accurately count cash and make change as needed dependent on position
• Prepare simple reports
• Use computer hardware and software including word processing, spreadsheets, databases, email, etc
• Manage projects and multiple priorities simultaneously
• Establish and maintain effective working relationships with department and division staff, other departments and others, such as vendors
• Communicate and use interpersonal skills to interact with coworkers, supervisor, the general public, etc. to sufficiently exchange or convey information and to receive work direction
• Ensure compliance with applicable federal, state, and local laws, rules, and regulations
• Convey excellent oral and written communication
• Work effectively under stress
• Maintain confidentiality
• Perform basic mathematical calculations via adding machine and or calculator
• Communicate and use interpersonal skills to interact with vendors, other departments personnel, coworkers, supervisors, and residents, dependent on the assignment, etc. to sufficiently exchange or convey information and to receive work direction

SUPERVISORY RESPONSIBILITIES
None.

EDUCATION and/or EXPERIENCE
Completion of a High School Diploma or General Equivalency Diploma (GED) and two years of experience in bookkeeping and fiscal recordkeeping; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Work will occur in an office and is not substantially exposed to adverse environmental conditions.

CERTIFICATES, LICENSES, REGISTRATIONS
None.