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The County of DuPage
Wheaton, Illinois

Job Details for 1173 - Principal Account Clerk

Job Description

FLSA STATUS: Non-Exempt
GRADE: 110


POSITION SUMMARY
Under general supervision; performs work of moderate difficulty in advanced bookkeeping and financial recordkeeping; performs related work as required.

DISTINGUISHING FEATURES OF THE CLASS
An employee in this class is responsible for the completion of advanced bookkeeping activities including considerable work at the technical accounting or financial recordkeeping level. Work is distinguished from the Senior Account Clerk by the greater range of duties and by the advanced level of bookkeeping and financial recordkeeping involved. In addition, work requires considerable independent judgment. Marked deviations from established policies are cleared with a superior. Work is performed under the general supervision of a division supervisor.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.

• Performs a high volume of advanced bookkeeping tasks
• Maintains disbursement accounts for the department, including auditing invoices, preparing vouchers, posting and reconciling multiple line items;
• Maintains accounts receivable and payable records
• Coordinates and reconciles letters of credit
• Assists with multiple fund account deposits
• Provides information to and interact with a variety of department supervisors; evaluates progress
• Prepares expenditure and receipt report on a periodic basis including necessary recaps, summaries, and reconciliation’s
• Analyzes budget line items for possible transfer requirements
• Processes after transfer approvals, posts transfers, proves accuracy of appropriations, and maintains necessary documentation
• Maintains complex payroll records and schedules
• Maintains general ledger and prepares institution type trial balance, balance sheet, and profit and loss statement
• Supervises the work of a clerical staff engaged in fiscal recordkeeping and related financial management activities.
• Maintains regular attendance and punctuality

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
• Adjusts work assignments and schedules in the event of an emergency to participate in emergency preparedness, response, and recovery activities as assigned.
• Depending on assignment may maintain required emergency management training, licensure and/or certifications.
• Performs related duties as required or assigned within the job classification.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Knowledge of:
• Bookkeeping and accounting principles and practices including their general application to governmental accounting
• Current practices of office management including office systems, practices, procedures, and equipment
• Practices relating to documentation of expenditures
• Data processing as applied to financial recordkeeping
• English language, grammar, and punctuation
• Applicable federal, state, and local laws, rules, regulations, codes, and/or statutes
Skill in:
• Maintaining comprehensive financial records and in completing financial statements
• Installation of new accounting/bookkeeping procedures
• Identifying problem areas
• Analysis of financial data
• Dealing effectively with others
• Using computer hardware and software including word processing, spreadsheets, databases, email, etc
• Applying an acquired knowledge of procedures, rules, regulations and services applicable to the assigned office
• Verbal and/or written communications

Ability to:
• Operate modern office equipment
• Exercise independent judgment on financial issues
• Manage projects and multiple priorities simultaneously
• Establish and maintain effective working relationships with department and division staff, other departments and others, such as vendors
• Communicate and use interpersonal skills to interact with coworkers, supervisor, the general public, etc. to sufficiently exchange or convey information and to receive work direction
• Ensure compliance with applicable federal, state, and local laws, rules, and regulations and statutory requirements
• Convey excellent oral and written communication
• Maintain confidentiality

SUPERVISORY RESPONSIBILITIES
None

EDUCATION and/or EXPERIENCE
Completion of some college level coursework in Finance or Accounting, in addition to four years of experience in Accounting and/or Fiscal Recordkeeping; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions.

CERTIFICATES, LICENSES, REGISTRATIONS
None