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The County of DuPage
Wheaton, Illinois

Job Details for 1178 - Public Works Financial Services Manager

Job Description

FLSA STATUS: Exempt
GRADE: 313

POSITION SUMMARY
Under direction; performs work of considerable difficulty in coordinating and supervising assigned work related to the operations of the Public Works Department including areas of billing and collections, revenue reporting, cash management, cost control, budgeting, and preparation of the Annual Financial Audit; performs related work as required.

DISTINGUISHING FEATURES OF THE CLASS
An employee in this class has responsibility for planning the work of a group of subordinate professional and clerical accounting personnel.  An employee in this class monitors budgets and expenditures for the department. An employee of this class spends a substantial amount of time supervising the work of subordinate personnel. Direction is received from the Financial Services Administrator.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.

• Supervises the work of subordinate personnel in accounts receivable and billing functions
• Plans, develops and implements policy and procedures for the administration of departmental accounts receivable, billing and cash flow management
• Plans, develops and implements procedures to maximize efficiency and cost savings
• Recommends hires and promotions, directs and evaluates employment decisions for all assigned positions
• Assists division administrator with complex projects and coordination of daily activities
• Assists in the development of the annual departmental budget
• Analyzes and maintains revenue reports
• Assists in annual audits
• Prepares monthly financial reports
• Advises on the use and source of funds
• Prepares various reports and studies as assigned
• Maintains regular attendance and punctuality

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
• Adjusts work assignments and schedules in the event of an emergency to participate in emergency preparedness, response, and recovery activities as assigned.
• Depending on assignment may maintain required emergency management training, licensure and/or certifications.
• Performs related duties as required or assigned within job classification.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Knowledge of:
• Principles of budgetary and accrual accounting
• Principles and practices of effective management
• Principles, methods and practices of public finance
• Computerized accounting and financial systems
• Principles and practices of fund accounting and external auditing practices
• Management and leadership principles
• Current office practices, procedures and equipment
• Applicable federal, state, and local laws, rules, regulations, codes, and/or statutes

Skill in:
• Analyzing and interpreting fiscal and statistical data
• Applying accounting knowledge to establish efficient and effective accounting systems
• Planning, assigning, scheduling and supervising the work of others
• Using computer hardware and software including word processing, spreadsheets, databases, email, etc.
• Applying an acquired knowledge of procedures, rules, regulations and services applicable to the assigned office

Ability to:
• Manage projects and multiple priorities simultaneously
• Monitor and evaluate employees
• Prioritize and assign work
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals
• Plan, organize, manage and evaluate the work of the division to ensure efficient, timely and cost-effective services
• Ensure compliance with applicable federal, state, and local laws, rules, and regulations
• Plan, analyze, and evaluate programs and services, operational needs, and fiscal constraints
• Establish and maintain effective working relationships with department and division staff, other departments and others, such as vendors
• Communicate and use interpersonal skills to interact with coworkers, supervisor, the general public, etc. to sufficiently exchange or convey information and to receive work direction
• Provide leadership to effectively resolve issues
• Convey excellent oral and written communication
• Work effectively under stress
• Maintain confidentiality

SUPERVISORY RESPONSIBILITIES
Exercises supervision of personnel in related area of responsibility

EDUCATION and/or EXPERIENCE
Completion of a Bachelor’s degree in Finance or Accounting and three years of experience in accounting or fiscal record keeping, including two years of supervisory experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions.