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The County of DuPage
Wheaton, Illinois

Job Details for 1179 - Financial Services Supervisor

Job Description

FLSA STATUS: Exempt
GRADE: 111


POSITION SUMMARY
Under general supervision; performs work of moderate difficulty in supervising and coordinating the work of fiscal bookkeeping staff; performs related work as required.

DISTINGUISHING FEATURES OF THE CLASS
An employee in this class spends a considerable amount of time delegating and supervising
the work of assigned staff. Independent judgment is required to interpret policies and resolve problems as they occur. Work is performed under the general supervision of the assigned Department Manager.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.

• Supervises clerical staff engaged in a variety of bookkeeping tasks (e.g. accounts payable/receivable and/or billing /collections)
• Recommends hires and promotions, directs, and evaluates employment decisions for all assigned positions 
• Previews workload, determines priorities and makes assignments
• Provides for the cross training of staff and ensures staff compliance with division and county policies and procedures
• Acts as a liaison between staff and internal and external customers
• Answers complex inquiries from internal or external clients
• Prepares budget and expenditure reports on a periodic basis including reconciliation's and summaries for subcontracts
• Prepares budgets and resolutions for grant subcontracts
• Analyzes line items for transfer requirements
• Maintains records and schedules
• Develops and evaluates tracking tool
• Maintains regular attendance and punctuality

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
• Adjusts work assignments and schedules in the event of an emergency to participate in emergency preparedness, response, and recovery activities as assigned.
• Depending on assignment may maintain required emergency management training, licensure and/or certifications.
• Performs related duties as required or assigned within job classification.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Knowledge of:
• Accounting principles and practices
• Computerized accounting, and reporting systems
• Department policies and procedures
• Supervisory methods
• Receivable collection methods
• Management and leadership principles
• Current office practices, procedures and equipment
• County policies and procedures
• Applicable federal, state, and local laws, rules, regulations, codes, and/or statutes

Skill in:
• Maintaining comprehensive financial reports and schedules
• Assisting in the implementation of new office procedures and in identifying problem areas
• Planning, assigning and supervising the work of others.
• Using computer hardware and software including word processing, spreadsheets, databases, email, etc.
• Applying an acquired knowledge of procedures, rules, regulations and services applicable to the assigned office

Ability to:
• Manage projects and multiple priorities simultaneously
• Monitor and evaluate employees
• Prioritize and assign work
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals
• Plan, organize, manage and evaluate the work of the division to ensure efficient, timely and cost-effective services
• Ensure compliance with applicable federal, state, and local laws, rules, and regulations
• Plan, analyze, and evaluate programs and services, operational needs, and fiscal constraints
• Establish and maintain effective working relationships with department and division staff, other departments and others, such as vendors
• Communicate and use interpersonal skills to interact with coworkers, supervisor, the general public, etc. to sufficiently exchange or convey information and to receive work direction
• Provide leadership to effectively resolve issues
• Convey excellent oral and written communication
• Work effectively under stress
• Maintain confidentiality
SUPERVISORY RESPONSIBILITIES
Exercises supervision of personnel in related area of responsibility

EDUCATION and/or EXPERIENCE
Completion of an Associate's degree in accounting and two years of experience in accounting or fiscal record keeping; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions.

CERTIFICATES, LICENSES, REGISTRATIONS
None.