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The County of DuPage
Wheaton, Illinois

Job Details for 1184 - EO Treasurer's Department Manager

Job Description

FLSA STATUS: Exempt
GRADE: 312


POSITION SUMMARY
Under general direction; performs work of considerable difficulty in the management of one functional area of the DuPage County Treasurer's Office which may include accounting and financial operations or processing operations; performs related duties as required.

DISTINGUISHING FEATURES OF THE CLASS
An employee in this class acts as an assistant to the Chief Deputy Treasurer in either the Operations or Treasury division. This position is distinguished in its authority to direct and adjust resources and processes as necessary to complete day-to-day workflow tasks. The Process Manager acts as the project manager for initiatives that will improve efficiency and quality. Supervision is exercised over support personnel. General direction is received from the Chief Deputy Treasurer.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.

• Serves as assistant to a Chief Deputy Treasurer within statutory requirements, accounting rules and office policies
• Manages the day-to-day workflow for various processes which may include but not limited to: billing, tax collection, accounting, posting to, maintenance and balancing of the general ledger
• Balance daily transactions
• Acts as a liaison with processing vendors
• Service providers, townships and banks
• Assists in the analysis of potential process improvement
• Acts as project manager for approved initiatives
• Trains other staff members
• Recommends hires and promotions, directs, and evaluates employment decisions for all assigned positions
• Adjusts work assignments and schedules as necessary to complete daily tasks
• Provides performance feedback to the Chief Deputy Treasurer
• Oversee check production and maintenance, bank deposits (electronic and physical), bank reconciliations, ACH and wire transfer processing and control, receipting, cash control and petty cash, escheatment, distribution, final statements, bond letters, Treasurer's reports, claim processing
• Work on the tax sale, objections and condemnations, certificates of error and state property tax appeal board rulings, bankruptcies, customer service and research, and senior deferral
• Respond to Freedom of Information Act (FOIA) requests
• Maintains regular attendance and punctuality

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
• Adjusts work assignments and schedules in the event of an emergency to participate in emergency preparedness, response, and recovery activities as assigned.
• Depending on assignment may maintain required emergency management training, licensure and/or certifications.
• Performs related duties as required or assigned within job classification.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Knowledge of:
• Accounting principles and financial methodology
• Current technologies including Microsoft Office suite particularly Excel and Access
• Government administration and Illinois Compiled statutes
• Operations and Project Management principles
• Management and leadership principles
• Current office practices, procedures and equipment
• County policies and procedures
• Applicable federal, state, and local laws, rules, regulations, codes, and/or statutes

Skill in:
• Analyzing statistics
• Effectively working with a diverse set of constituencies
• Training different types of learners
• Planning, scheduling and supervising the work of others
• Using computer hardware and software including word processing, spreadsheets, databases, email, etc.
• Applying an acquired knowledge of procedures, rules, regulations and services applicable to the assigned office

Ability to:
• Monitor and evaluate employees
• Prioritize and assign work
• Provide leadership
• Manage division operations
• Manage projects and multiple priorities simultaneously
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals
• Plan, organize, manage and evaluate the work of the division to ensure efficient, timely and cost-effective services
• Plan, analyze, and evaluate programs and services, operational needs, and fiscal constraints
• Establish and maintain effective working relationships with department and division staff, other departments and others, such as vendors
• Communicate and use interpersonal skills to interact with coworkers, supervisor, the general public, etc. to sufficiently exchange or convey information and to receive work direction
• Ensure compliance with applicable federal, state, and local laws, rules, and regulations
• Interpret and apply applicable laws, rules, and regulations
• Provide leadership to effectively resolve issues
• Convey excellent oral and written communication
• Work effectively under stress
• Maintain confidentiality

SUPERVISORY RESPONSIBILITIES
Exercises supervision of personnel in related area of responsibility.

EDUCATION and/or EXPERIENCE
Completion of a Bachelor's degree in Accounting, Business Administration, Management or related field; three years of experience in a financial administrative or operations managerial position including two years in a supervisory role; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions.

CERTIFICATES, LICENSES, REGISTRATIONS
None.