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The County of DuPage
Wheaton, Illinois

Job Details for 1215 - Policy and Program Administrator

Job Description

FLSA STATUS: Exempt
GRADE: 313

DEFINITION:
Under direction of Chief of Staff, performs work of considerable difficulty, advising and providing support to the Chief of Staff and the Deputy Chief of Staff. . This position will collect data, conduct research, prepare advisory memoranda, assist in researching and tracking legislative initiatives, support and lead program development, and other be assigned projects as needed. Provides highly responsible and complex support to the County Board Chairman, the County Board and its Committees; and performs other duties as required.

DISTINGUISHING FEATURES OF THE CLASS
The employee in this position plans, coordinates, and conducts a variety of research projects, analyzes and develops policies and programs, and leads County Board initiatives. The employee in this position has responsibility for researching, coordinating, planning and implementing the County Board Chairperson’s and County Board’s policies, programs and initiatives. Additional responsibilities include the development and implementation of the County’s Strategic Plan. Work involves an extensive amount of communication and interaction with staff members, elected officials, members from the public, and representatives from other units of government. Direction is provided by the Chief of Staff and the Deputy Chief of Staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.

• Supports and leads a variety of county initiatives.
• Performs specialized assignments of a confidential nature as prescribed by the Chief of Staff.
• Researches potential policy and program initiatives in connection with specific issues pertaining to County government.
• Plans, coordinates, and implements approved research projects and programs.
• Analyzes and develops recommendations for policies, program planning, and evaluation activities.
• Coordinates, composes and completes policy development.
• Compiles, analyzes, and interprets data used by elected officials in developing recommendations on policies and programs.
• Coordinate the periodic update of the County’s Strategic Planning Document as directed and work in collaboration with Department Heads and Countywide Election Officials to implement the stated objectives.
• Presents at County meetings, as well as at meetings of other public and private entities.
• Prepares pertinent documents and provides analysis and recommendations.
• Oversees the development, revision, and implementation of operational policies and programs.
• Recommends administrative policy and program changes to Chief of Staff.
• Assists with the preparation and monitoring of legislation. Assists in the analysis of existing and proposed legislation to determine the impact on County operations.
• Serves as a staff liaison to the County’s Strategic Planning Committee; works with department heads and elected officials on strategic initiatives relating to the plan and setting priorities for action
• Arranges for training as needed to measure productivity and outcomes form strategic initiatives
• Works to strengthen the County’s position in the community and in the region through systematic planning, financial analysis and strategic assessment
• Develops and defines best practice as well as non-conventional ideas and strategies in response to emerging and future trends and opportunities
• Performs analyses, research, and economic/financial studies as required
• Recruits and screens applicants for Boards and Commission appointments.
• Maintains regular attendance and punctuality.

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
• Adjusts work assignments and schedules in the event of an emergency to participate in emergency preparedness, response, and recovery activities as assigned.
• Depending on assignment may maintain required emergency management training, licensure and/or certifications.
• Performs related duties as required or assigned within job classification.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Knowledge of:
• Public and County government administration, process, policy and program procedures
• Federal, State, and County issues, principles and practices affecting the County government
• Ordinances relating to the authority and functions of County departments, committees and agencies

Skill in:
• Making presentations to and working with elected officials and the public.
• Establishing and maintaining effective working relationships and working effectively with all levels of County Officials, associates and the general public.
• Establish and maintain effective working relationships with others
• Applying an acquired knowledge of procedures, rules, regulations and services applicable to the assigned office

Ability to:
• Analyze and prepare a wide variety of documents, ability to conduct research on complex problems and prepare opinions
• Express ideas clearly and concisely, both verbal and in writing
• Plan, analyze, and evaluate programs and services, operational needs, and fiscal constraints
• Manage projects and multiple priorities simultaneously
• Communicate and use interpersonal skills to interact with coworkers, supervisor, the general public, etc. to sufficiently exchange or convey information and to receive work direction
• Ensure compliance with applicable federal, state, and local laws, rules and regulations
• Work effectively under stress
• Maintain confidentiality

SUPERVISORY RESPONSIBILITIES
Supervises assigned personnel.

EDUCATION and/or EXPERIENCE
Completion of a Bachelor's degree in Political Science or Public Administration and three years broad and progressively responsible experience in public or private administration, or an equivalent combination of training, education and experience.

PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions.

CERTIFICATES, LICENSES, REGISTRATIONS
None.