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The County of DuPage
Wheaton, Illinois

Job Details for 1218 - EO Operations Manager- County Clerk

Job Description

FLSA STATUS: Exempt
GRADE: 314


POSITION SUMMARY
Under general supervision; performs work of considerable difficulty in managing the day to day functions of the County Clerk's office; performs related work as required.

DISTINGUISHING FEATURES OF THE CLASS
The employee in this one position class functions as a line administrator in organizing, planning, executing, controlling and evaluating the operation of the Revenue Department in the County Clerk's Office. The position also assists the County Clerk in the management of the County Clerk's office.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.

• Responsible for ensuring that the myriad jobs and reports of the County Clerk's Office are accomplished efficiently and courteously including but not limited to:
o keeping the records of the County Board and all documents required to be filed in the County
o drawing orders on the County Treasurer for payment of all county payrolls and bills Clerk's Office
o compiling all real estate name changes, tax divisions and new developments in preparing and printing Assessor's Books
o computing tax rates
o issuing, recording and furnishing copies of marriage, birth, death, fishing and hunting licenses
o recording all economic interest and financial disclosure statements of all elected and appointed officials and political organizations in DuPage County;
o balances and abstracts Assessor's books
• Supervises direct incumbents
• Explains procedures and statutes to taxing districts, attorneys and the public
• Maintains regular attendance and punctuality.

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
• Adjusts work assignments and schedules in the event of an emergency to participate in emergency preparedness, response, and recovery activities as assigned.
• Depending on assignment may maintain required emergency management training, licensure and/or certifications.
• Performs related duties as required or assigned within job classification.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Knowledge of:
• Government operation
• Modern office practices, procedures and equipment
• Management and leadership principles
• State and County regulations pertaining to real estate taxes
• Legal descriptions
• Title searching, sub-division plats, condominium declarations and other tax and real estate documents
• County policies and procedures
• Applicable federal, state, and local laws, rules, regulations, codes, and/or statutes

Skill in:
• Planning, scheduling and supervising the work of others
• Analyzing administrative problems and adopting an effective course of action
• Developing, installing and evaluating new and revised methods, procedures and performance standards
• Using computer hardware and software including word processing, spreadsheets, databases, email, etc
• Applying an acquired knowledge of procedures, rules, regulations and services applicable to the assigned office

Ability to:
• Manage projects and multiple priorities simultaneously
• Prioritize and assign work
• Monitor and evaluate employees
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals
• Plan, analyze, and evaluate programs and services, operational needs, and fiscal constraints
• Plan, organize, manage and evaluate the work of the division to ensure efficient, timely and cost-effective services
• Establish and maintain effective working relationships with department and division staff, other departments and others, such as vendors
• Communicate and use interpersonal skills to interact with coworkers, supervisor, the general public, etc. to sufficiently exchange or convey information and to receive work direction
• Ensure compliance with applicable federal, state, and local laws, rules, and regulations
• Provide leadership to effectively resolve issues
• Convey excellent oral and written communication
• Work effectively under stress
• Maintain confidentiality

SUPERVISORY RESPONSIBILITIES
Exercises supervision of personnel in related area of responsibility.

EDUCATION and/or EXPERIENCE
Completion of a Bachelor’s degree in Business Administration, Accounting, or Public Administration, or and three years of experience in management work including one year of experience in a supervisory capacity; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions.

CERTIFICATES, LICENSES, REGISTRATIONS
None.