FLSA STATUS: Exempt
Under general supervision; performs work of moderate difficulty in professional accounting and auditing work; may supervise and review work of a group of employees engaged in accounting and bookkeeping and related activities; performs related work as required.
DISTINGUISHING FEATURES OF THE CLASS
An employee in this class performs professional accounting work in the maintenance and review of fiscal accounts. Employees in this class maintain fiscal records applying professional accounting principles and methods. Work requires independent judgment on technical accounting problems but account classifications or auditing standards are determined by departmental regulations or statutory requirements. Supervision may be exercised over subordinate clerical positions. Employees in this class may be deputized to make clerical actions effective.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.
• Maintains grant funds allocated to DuPage County under various titles
• Prepares and reviews resolutions to award and appropriate grant funds
• Responsible for grant budget set up on the County Enterprise Resource Planning (ERP) by fiscal year, as well as any budget transfers throughout the year
• Requests draw-down of funds from granting agencies
• Reconciles funds allocated and disbursed
• Responsible for expenditure of grant funds including approval of invoices, payroll, indirect costs and reconciliation of cash balances for grants with DuPage County Treasurer's Department
• Prepares bank reconciliations and monitors escrow accounts
• Prepares monthly and quarterly fiscal reports, as well as any required close out reports for grants
• Monitors encumbrances of funds for contracts and reconciles those encumbrances with DuPage County Finance Department
• Maintains fiscal records and documentation of expenditures for auditors
• Assists subcontractors with maintenance of their records and assists auditors contracted to audit subcontractors
• Maintains property management reports for any capital equipment purchased by grants
• Assists in preparation of special accounting reports
• Maintains regular attendance and punctuality
NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
• Adjusts work assignments and schedules in the event of an emergency to participate in emergency preparedness, response, and recovery activities as assigned.
• Depending on assignment may maintain required emergency management training, licensure and/or certifications.
• Performs related duties as required or assigned within job classification.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
• Modern governmental accounting theory and practice
• Office and business practices
• Preparation and analysis of financial statements and reports
• Effective supervisory techniques and practices
• Current office practices, procedures and equipment
• County policies and procedures
• Applicable federal, state, and local laws, rules, regulations, codes, and/or statutes
• Preparing accounting, financial and statistical statements
• Analyzing data, detecting errors, and correcting inconsistencies in accounting records
• Assigning and directing the work of subordinates
• Using computer hardware and software including word processing, spreadsheets, databases, email, etc.
• Applying an acquired knowledge of procedures, rules, regulations and services applicable to the assigned office
• Manage projects and multiple priorities simultaneously
• Establish and maintain effective working relationships with department and division staff, other departments and others, such as vendors
• Communicate and use interpersonal skills to interact with coworkers, supervisor, the general public, etc. to sufficiently exchange or convey information and to receive work direction
• Ensure compliance with applicable federal, state, and local laws, rules, and regulations
• Convey excellent oral and written communication
• Work effectively under stress
• Maintain confidentiality
Exercises supervision of personnel in related area of responsibility.
EDUCATION and/or EXPERIENCE
Completion of a Bachelor’s degree in Accounting, Finance, or Economics; one to three years of experience in governmental accounting and administering grants; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions.
CERTIFICATES, LICENSES, REGISTRATIONS