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The County of DuPage
Wheaton, Illinois

Job Details for 1333 - Financial Services Administrator

Job Description

FLSA STATUS: Exempt
GRADE: 316


POSITION SUMMARY
Under direction; performs work of considerable difficulty in the management, administration and planning of a division within the Finance Department; Budget and Accounts Payable, Revenue and Purchasing, or Grants, Bonds and Audit; performs related work as required.

DISTINGUISHING FEATURES OF THE CLASS
An employee in this class is responsible for developing, improving, and maintaining policies and procedures for multiple operations reporting to the Finance Department including the areas of cost control and budget; mail and supply services; revenue reporting; cash management; purchasing; accounts payable; grant and bond administration and the annual audit. Work involves monitoring trends and fluctuations affecting these operations and designing and implementing improvements and/or changes as required. Direction is received from the Chief Financial Officer.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.

• Oversees operations of a division of the Finance Department and implements policies and procedures for assigned division
• Act as Purchasing Manager; acts as Chief Operations Officer in his/her absence; provides direction and advice in the resolution of financial problems with department heads and elected officials
• Supervises the work of subordinate professional personnel
• Recommends hires and promotions, directs, and evaluates employment decisions for all assigned positions
• Oversees and monitors the work of external financial auditors and monitors, implements and manages revenue and expenditure accounting systems
• Evaluates all phases of accounting, financial and purchasing systems and recommends improvements
• Prepares analyses of departmental budgetary and cost accounting activities
• Prepares special reports and analyses as needed for assigned areas and appropriate committees or departments
• Provides the Finance Department and various related committees and councils with technical information related to legislation and financial trends that may impact the County
• Provides technical expertise on long term planning, decisions and funding
• Promotes understanding of Finance department's role by developing and maintaining working relationships with department heads and elected officials
• Maintains regular attendance and punctuality

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
• Adjusts work assignments and schedules in the event of an emergency to participate in emergency preparedness, response, and recovery activities as assigned.
• Depending on assignment may maintain required emergency management training, licensure and/or certifications.
• Performs related duties as required or assigned within job classification.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Knowledge of:
• Principles of budgetary and accrual accounting
• Management and Leadership principles
• Principles, methods and practices of public finance
• Computerized purchasing, accounting, financial and payroll systems
• Principles and practices of fund accounting and external auditing practices
• Current office practices, procedures and equipment
• County policies and procedures
• Applicable federal, state, and local laws, rules, regulations, codes, and/or statutes

Skill in:
• Analyzing and interpreting fiscal and statistical data
• Applying accounting knowledge to establish efficient and effective accounting systems
• Planning, assigning and supervising the work of others
• Planning, scheduling and supervising the work of others
• Using computer hardware and software including word processing, spreadsheets, databases, email, etc.
• Applying an acquired knowledge of procedures, rules, regulations and services applicable to the assigned office

Ability to:
• Monitor and evaluate employees
• Prioritize and assign work
• Manage projects and multiple priorities simultaneously
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals
• Plan, organize, manage and evaluate the work of the division to ensure efficient, timely and cost-effective services
• Plan, analyze, and evaluate programs and services, operational needs, and fiscal constraints
• Establish and maintain effective working relationships with department and division staff, other departments and others, such as vendors
• Communicate and use interpersonal skills to interact with coworkers, supervisor, the general public, etc. to sufficiently exchange or convey information and to receive work direction
• Ensure compliance with applicable federal, state, and local laws, rules, and regulations
• Provide leadership to effectively resolve issues
• Convey excellent oral and written communication
• Work effectively under stress
• Maintain confidentiality

SUPERVISORY RESPONSIBILITIES
Exercises supervision of personnel in related area of responsibility.

EDUCATION and/or EXPERIENCE
Completion of a Bachelor's degree in Finance or Accounting and seven years of experience in government fiscal management including three years supervisory experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions.

CERTIFICATES, LICENSES, REGISTRATIONS
None.