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The County of DuPage
Wheaton, Illinois

Job Details for 1334 - Chief Financial Officer

Job Description

FLSA STATUS:    Exempt
GRADE:    320

POSITION SUMMARY
Under administrative direction; performs work of unusual difficulty in the formulation of long-term and short-term financial policies and practices in order to meet the operational goals of DuPage County; performs related work as required.

DISTINGUISHING FEATURES OF THE CLASS
The employee in this class plans and directs the development of operational and program grant budgets, including technical analysis and guidance to other department heads, elected officials, the DuPage County Board and the County Board Chairperson.  Work requires the aptitude to exercise initiative and authority to realize the operational goals defined by the County Board. Position develops and recommends budget, financial, and procurement policy. Administrative direction is received from the County Board Chairperson, the County Board and the County Administrator.  Management direction is provided to the Finance department.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.

•    Under direction of the County Chairman, formulates the Chairman’s annual budget recommendation to the County Board.
•    Provides budgetary analysis, recommendations, and conducts negotiations to finalize the annual budget.
•    Prepares the budget ordinances, including appropriations, interfund transfers, property tax levies, and financial plan, and ensures timely publication of the budget.
•    Develops five year revenue and expenditure outlooks as part of the annual budget and County strategic planning efforts.
•    Prepares County Financial and Budgetary policies annually for County Board review and approval.
•    Functions as a member of the County’s management team to resolve issues and implement plans of action. Performs various ad hoc financial reports or studies as requested by the Office of the Chairman, members of the County Board, or in general furtherance of County strategic or financial interests.
•    Reviews ongoing financial activities impacting the County, advises officials and provides strategies to prepare for unplanned financial impacts.
•    Conducts financial impact analysis of proposed federal, state, or local legislation as requested.
•    Assesses budgetary and long-term impact of pension rates, performance, or program changes.
•    Oversees development and publication of the County’s Comprehensive Annual Financial Report (annual audit) and Single Audit (grants).
•    Under direction of the County Chairman, assesses the need for and recommends new issuance or refinancing of long term debt.
•    Responsible for the calculation of and, within approved appropriations, the timely payment of debt service.
•    Responsible for the provision of the annual federally required cost allocation report.
•    Responsible for federal compliance of grant expenditures.
•    Oversees the Accounts payable unit through subordinate management.
•    Prepares budget transfers as necessary.
•    Oversees the Procurement division thorough subordinate management to ensure the legal and cost efficient procurement of goods and services for the County.
•    Updates the County’s procurement policies and makes policy recommendations to the County Board as necessary.
•    Reviews decision memoranda for applicable goods or services.
•    Develops the County’s annual cash flow plan and closely monitors expenditure and revenue trends against projections, and provides updates to the County board
•    Oversees the County’s risk management and work place safety program, and recommends annual insurance coverage in the areas of property and casualty, employment practices, crime, and environment
•    Oversees the County-wide mailroom unit through subordinate supervisors.
•    Supervises the work of subordinate managers and supervisors.
•    Recommends hires and promotions, directs and evaluates employment decisions for all assigned positions
•    Assists County departments or agencies in the development of financial reporting, including automation or computerization of financial information
•    Maintains a working relationship with all elected officials and department heads.
•    Maintains regular attendance and punctuality

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
•    Adjusts work assignments and schedules in the event of an emergency to participate in emergency preparedness, response, and recovery activities as assigned.
•    Depending on assignment may maintain required emergency management training, licensure and/or certifications.
•    Performs related duties as required or assigned within job classification.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Knowledge of:
•    Principles, methods and practices of public finance, fund accounting, external auditing,  operational and capital budgeting and cash management
•    Computerized accounting and automated financial reporting procedures.
•    Principles of risk management, property casualty and health insurance Long term debt financing, purchasing and inventory control
•    Management and leadership principles
•    Current office practices, procedures and equipment
•    Public policies and procedures
•    Applicable federal, state, and local laws, rules, regulations, codes, and/or statutes, including Medicaid.

Skill in:
•    Preparing and submitting clear, concise and accurate reports, either verbally or in writing
•    Applying financial knowledge to the establishment of statistical data
•    Planning and directing functions related to government finance
•    Management techniques including short and long range planning and directing and coordinating work of others
•    Using computer hardware and software including word processing, spreadsheets, databases, email, etc.
•    Applying an acquired knowledge of procedures, rules, regulations and services applicable to the assigned office

Ability to:
•    Monitor and evaluate employees
•    Prioritize and assign work
•    Manage division operations
•    Manage projects and multiple priorities simultaneously
•    Analyze problems, identify alternative solutions, project consequences of proposed actions, and
•    Prepare and administer approved budgets
•    Plan, organize, manage and evaluate the work of the division to ensure efficient, timely and cost-effective services
•    Plan, analyze, and evaluate programs and services, operational needs, and fiscal constraints
•    Establish and maintain effective working relationships with department and division staff, other departments and others, such as vendors
•    Communicate and use interpersonal skills to interact with coworkers, supervisor, the general public, etc. to sufficiently exchange or convey information and to receive work direction
•    Ensure compliance with applicable federal, state, and local laws, rules, and regulations
•    Provide leadership to effectively resolve issues
•    Engage and defuse crisis management situations (e.g. budget problem, last minute statute/law that quickly changes financial picture and County)
•    Work effectively under stress
•    Maintain confidentiality

SUPERVISORY RESPONSIBILITIES
Exercises supervision of personnel in related area of responsibility.

EDUCATION and/or EXPERIENCE
Completion of a Master’s degree in Business Administration or Public Administration with an emphasis on Financial Management or CPA and ten years of experience in financial management including five in a senior management level position within a complex financial organization; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above. Familiarity with enterprise planning systems financial elements.

PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions.

CERTIFICATES, LICENSES, REGISTRATIONS
None.