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The County of DuPage
Wheaton, Illinois

Job Details for 1734 - Administrator of Workforce Development Programs

Job Description

FLSA STATUS: Exempt
GRADE: 316

POSITION SUMMARY
Under general direction; performs work of considerable difficulty in administering all DuPage County workforce grants and programs; performs related work as required.

DISTINGUISHING FEATURES OF THE CLASS
Under general direction, the Administrator of Workforce Development Programs is responsible for the implementation of the Workforce Investment Act Title 1 programs and other workforce grants and programs received by DuPage County form the US Department of Labor, and the State of Illinois as approved by the DuPage Workforce Investment Board. General direction is received from the Director of Economic Development and Planning.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.

• Administers local workforce programs within the guidelines of workforce development grants or as set through the Workforce Investment Board
• Builds and maintains a cooperative working relationship with Executive Director of the Workforce Investment Board and members of the Workforce Investment Board
• Determines resources necessary to achieve program objectives
• Prepares budgets and grants to utilize workforce development funds
• Interprets regulations regarding workforce programs
• Develops and maintains an organization which is responsive to the service and administrative needs of the programs
• Supervises the performance and development of subordinate staff
• Recommends hires and promotions, directs and evaluates employment decisions for all assigned positions
• Designs the operational plans for a comprehensive workforce development program delivery system which includes workshops, career testing and training
• Implements programs through both in-house resources and contracts with educational agencies
• Establishes and maintains a participant and fiscal management information system
• Maintains a process for accountability reporting to all appropriate local and federal agencies
• Develops and maintains a system of independent program evaluation, monitoring and audits
• Interacts with the County’s Grants Coordinator on appropriate writing and reporting of grants
• Acts as the workNet DuPage Center liaison for facility issues for all partners that maintain occupancy in the center
• Communicates program information for the County’s Workforce Investment Board, Economic Development Committee and County Board
• Maintains regular attendance and punctuality

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
• Adjusts work assignment or schedule in the event of an emergency to participate in emergency preparedness, response and recovery activities as assigned.
• Depending on assignment, may require emergency management training, licensure or certifications.
• Performs related duties as required or assigned within job classification.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Knowledge of:
• Principles and practices of employment, workforce development and training programs
• Writing requirements
• Effective supervisory techniques and practices
• Organizational management practices and methods
• Budgeting practices and methods.
• Management and leadership principles
• Current office practices, procedures, and equipment
• County policies and procedures
• Applicable federal, state, and local laws, rules, regulations, codes, and/or statutes

Skill in:
• Compiling and analyzing pertinent statistical information relating to the workforce needs of DuPage County
• Making judgment on the relevance of workforce programs to respond to those needs
• Planning, assigning and supervising the work of others
• Planning, scheduling, and supervising the work of others
• Using computer hardware and software including work processing, spreadsheets, databases,
email, etc.
• Applying an acquired knowledge of procedures, rules, regulations, and services applicable to the assigned office

Ability to:
• Manage projects and multiple priorities simultaneously
• Establish and maintain effective working relationships with department and division staff, other departments and others, such as vendors
• Ensure compliance with applicable federal, state, and local laws, rules, and regulations and statutory requirements
• Convey excellent oral and written communication
• Work effectively under stress
• Maintain confidentiality
• Monitor and evaluate employees
• Prioritize and assign work
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals
• Plan, organize, manage and evaluate the work of the division to ensure efficient, timely and cost-effective services
• Plan, analyze, and evaluate programs and services, operational needs, and fiscal constraints
• Provide leadership to effectively resolve issues

SUPERVISORY RESPONSIBILITIES
Exercises supervision of personnel in related area of responsibility

EDUCATION and/or EXPERIENCE
Completion of a Bachelor's degree in Business Administration or Public Administration and seven years experience in workforce development program or grant administration work including three years experience in a supervisory or administrative capacity; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions.

CERTIFICATES, LICENSES, REGISTRATIONS
Must possess and maintain in good standing, a valid Illinois driver’s license.