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The County of DuPage
Wheaton, Illinois

Job Details for 1762 - Program Assistant

Job Description

FLSA STATUS: Non-Exempt
GRADE: 109

POSITION SUMMARY
Under general supervision; performs work of moderate difficulty in the completion of varied and responsible record keeping and monitoring assignments; performs related work as required.

DISTINGUISHING FEATURES OF THE CLASS
Work involves responsibility for the completion of record keeping and internal and external monitoring and related clerical and office support activities. Although most positions in this class also include other clerical and miscellaneous support duties, primary emphasis is record keeping and accounting related.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.

• Performs a variety of complex tasks including the maintenance of fund accounts, statistical reports, and departmental records.
• Processes billings.
• Performs record keeping and account clerk duties.
• Assists assigned staff with conducting initial eligibility review and monitoring of client files, with evaluation of training providers to ensure compliance and give approval,
• Assists program monitor with conducting program provider site visits to ensure policy compliance.
• Maintains regular attendance and punctuality.

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
• Adjusts work assignments and schedules in the event of an emergency to participate in emergency preparedness, response, and recovery activities as assigned.
• Depending on assignment may maintain required emergency management training, licensure and/or certifications.
• Performs related duties as required or assigned within job classification.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Knowledge of:
• Basic accounting principles and record keeping
• Current office methods, procedures, and equipment
• Practices relating to documentation of expenditures
• Computer skills
• Data processing operations

Skill in:
• Analyzing and reviewing files for compliance
• Assisting in clerical work of considerable volume
• Fiscal recordkeeping
• Tracing and locating errors and in identifying anomalies

Ability to:
• Work under pressure and meet timelines
• Follow verbal and/or written instructions
• Work as part of a team and alone
• Pay attention to details

SUPERVISORY RESPONSIBILITIES
None

EDUCATION and/or EXPERIENCE
Associate’s Degree in Human Services, Psychology, Business, or a related field; Two years of experience in fiscal record keeping; one year experience in general office work; or an equivalent combination of training and experience.

PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position is mostly office or administrative work with some time spent out of the office meeting with vendors and is not substantially exposed to adverse environmental conditions.

CERTIFICATES, LICENSES, REGISTRATIONS
None