Job Details for 2141 - EO Chief of Administration
FLSA STATUS: Exempt
Under administrative direction; performs work of
considerable difficulty in planning and managing the activities of the
non-attorney staff of the State's Attorney's Office; performs related work as
DISTINGUISHING FEATURES OF THE CLASS
in this single position class serves as a chief executive to the State's
Attorney with the responsibility for overseeing all of the administrative
functions of the State's Attorney's Office. Supervision is exercised over
all-attorney staff. Work is reviewed by the State's Attorney and his First
Assistant through a review of plans and evaluation of completed assignments.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The list of duties and
responsibilities is illustrative only, and is not a comprehensive listing of
all the duties and responsibilities performed by positions in this class.
• Plans, develops and implements policy and procedures
for the efficient utilization of non-attorney staff
non-attorney personnel to various divisions of the Office
• Engages in
• Coordinates and directs all administrative
• Responsible for department budget preparation
Reviews and approves all expenditures against department budget
Supervises all non-attorney staff
• Serves as a liaison with various
community groups, the judiciary, law enforcement agencies and the County Board
on administrative matters
• Prepares and maintains departmental records
• Represents the State's Attorney at community and business
• Recommends hires and promotions, directs and evaluates employment decisions for all assigned positions
regular attendance and punctuality
NON-ESSENTIAL DUTIES AND
• Adjusts work assignments and schedules in the event
of an emergency to participate in emergency preparedness, response, and
recovery activities as assigned.
• Depending on assignment may maintain
required emergency management training, licensure and/or certifications.
• Completes required training programs and stays current with County
Emergency Management operational policies and procedures
• Supports the
County Incident Command and Emergency Management Systems in preparedness,
response and recovery efforts
• Maintains 24/7 availability to respond
to emergencies, exercises and other related activities.
related duties as required or assigned within job classification.
To perform this job successfully, an individual
must be able to perform each essential duty satisfactorily. The requirements
listed below are representative of the knowledge, skill, and /or ability
required. Reasonable accommodations may be made to enable individuals with
disabilities to perform essential functions.
Judicial and legal systems
• Office management methods and practices
• Effective supervisory techniques and practices
• The concepts and
practices of public administration
• Office equipment and technology
• Budgeting techniques and methods
• Management and leadership
• Current office practices, procedures and equipment
County policies and procedures
• Applicable federal, state, and local
laws, rules, regulations, codes, and/or statutes
Planning, organizing, directing and evaluating the work of others
Training subordinate personnel
• Analyzing facts, exercising sound
judgment, and in arriving at conclusions
• Using computer hardware and
software including word processing, spreadsheets, databases, email, etc.
• Applying an acquired knowledge of procedures, rules, regulations and
services applicable to the assigned office
Monitor and evaluate employees
• Prioritize and assign work
Manage division operations
• Manage projects and multiple priorities
• Analyze problems, identify alternative solutions,
project consequences of proposed actions, and implement recommendations in
support of goals
• Plan, organize, manage and evaluate the work of the
division to ensure efficient, timely and cost-effective services
analyze, and evaluate programs and services, operational needs, and fiscal
• Establish and maintain effective working relationships with
department and division staff, other departments and others, such as vendors
• Communicate and use interpersonal skills to interact with coworkers,
supervisor, the general public, etc. to sufficiently exchange or convey
information and to receive work direction
• Ensure compliance with
applicable federal, state, and local laws, rules, and regulations
Provide leadership to effectively resolve issues
• Convey excellent oral
and written communication
• Work effectively under stress
supervision of personnel in related area of responsibility.
EDUCATION and/or EXPERIENCE
Completion of a Master's degree in business
or public administration and six years of experience as a department manager
or administrator within local government; or, an equivalent combination of
education and experience sufficient to successfully perform the essential
duties of the job such as those listed above.
The physical demands described here are representative of
those that must be met by an employee to successfully perform the essential
functions of the job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a
negligible amount of force frequently or constantly to lift, carry, push, pull
or otherwise move objects, including the human body. Sedentary work involves
sitting most of the time. Jobs are sedentary if walking and standing are
required only occasionally and all other sedentary criteria are met.
The work environment characteristics described here
are representative of those an employee encounters while performing the
essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
Position is typically office or administrative work and is not
substantially exposed to adverse environmental conditions.
CERTIFICATES, LICENSES, REGISTRATIONS