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The County of DuPage
Wheaton, Illinois

Job Details for 2159 - EO Executive Assistant to the State's Attorney

Job Description

FLSA STATUS: Exempt
GRADE: 313


POSITION SUMMARY
Under direction; performs work of considerable difficulty in managing community, media, and governmental relations, including the development, introduction and implementation of related legislation with other governmental agencies; performs related work as required.

DISTINGUISHING FEATURES OF THE CLASS
An employee in this class spends a significant amount of time serving as the liaison between intergovernmental agencies, law enforcement agencies, the media and other various organizations in support of the DuPage County State’s Attorney. Work requires the ability to communicate policies and programs clearly and effectively to a variety of constituents. Direction is received from the DuPage County State’s Attorney.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.

• Coordinates the development of annual and long-term community relations programs representing all units within the DuPage County State’s Attorney Department
• Plans, prepares and carries through to completion specific assignments in publicity and goodwill activities
• Writes articles for publication
• Coordinates the activities regarding media representation
• Acts as a media liaison by responding to general questions
• Researches and prepares recommendations for current or new legislation
• Coordinates press conferences
• Conducts or assists in specialized research projects and reports findings for use in the decision making process
• Oversees the production of publications for internal and external release
• Acts as a liaison with other law enforcement agencies, governmental bodies, and community organizations
• Works with division chiefs to determine public relations needs and make recommendations of the most effective actions
• Attends public meetings as the representative of the State’s Attorney
• Maintains regular attendance and punctuality

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
• Adjusts work assignment or schedule in the event of an emergency to participate in emergency preparedness, response and recovery activities as assigned.
• Depending on assignment, may require emergency management training, licensure or certifications.
• Performs related duties as required or assigned within job classification.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Knowledge of:
• Current office practices, procedures, and equipment
• County policies and procedures
• Applicable federal, state, and local laws, rules, regulations, codes, and/or statutes
• The local government operations, programs, practices and policies
• The operating practices of the print and broadcast media
• English, punctuation, spelling and the operation of office equipment

Skill in:
• Analyzing facts and in exercising judgment and arriving at conclusions
• Coordinating community events with minimal supervision
• Using computer hardware and software including work processing, spreadsheets, databases,
email, etc.
• Applying an acquired knowledge of procedures, rules, regulations, and services of office to which
assigned

Ability to:
• Manage projects and multiple priorities simultaneously
• Establish and maintain effective working relationships with department and division staff, other departments and others, such as vendors
• Ensure compliance with applicable federal, state, and local laws, rules, and regulations and statutory requirements
• Convey excellent oral and written communication
• Work effectively under stress
• Maintain confidentiality

SUPERVISORY RESPONSIBILITIES
None.

EDUCATION and/or EXPERIENCE
Completion of a Bachelor’s degree in Journalism or Communications and three years of progressively responsible experience in public sector or government communication or public relations with emphasis on writing for publication and responding to the media; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above

PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions.

CERTIFICATES, LICENSES, REGISTRATIONS
None.