skip to main content
The County of DuPage
Wheaton, Illinois

Job Details for 2187 - EO Probation Finance Manager

Job Description

FLSA STATUS: Exempt
GRADE: 314


POSITION SUMMARY
Under general direction; performs work of considerable difficulty in supervising and administering the financial operations of the Department of Probation and Court Services; performs related work as required.

DISTINGUISHING FEATURES OF THE CLASS
This is a professional position responsible for the management of the financial responsibilities and in the development and preparation of detailed reports for the Department of Probation & Court Services. An employee in this class spends a considerable amount of time coordinating, planning, implementing and enforcing the goals and activities of the division as well as developing systems to ensure provisions are in compliance with accounting requirements. This position also provides supervision to the bookkeeping staff within the Department. Work is performed under the direction of the Director of Probation & Court Services.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.

• Organizes, coordinates, and supervises overall financial operations for department
• Supervises the work of subordinate personnel in the implementation of established goals, objectives, plans, reports and daily activities
• Recommends hires and promotions, directs and evaluates employment decisions for all assigned positions
• Acts as a liaison between the department and County departments and outside vendors in the areas of budget and purchases/services
• Serves as a member of the management team and assists in the establishment of department policy
• Coordinates departmental wide budget planning and preparation; prepares preliminary draft of annual department
• Monitors and reviews budget requests and expenditures
• recommends budget transfers; identifies division and department needs such as office space and equipment
• Establishes and maintains policy and procedure according to department’s mission; conducts staff meetings.
• Maintains regular attendance and punctuality

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
• Adjusts work assignments and schedules in the event of an emergency to participate in emergency preparedness, response, and recovery activities as assigned.
• Depending on assignment may maintain required emergency management training, licensure and/or certifications.
• Performs related duties as required or assigned within job classification.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Knowledge of:
• Budget and fiscal methods;
• Office management methods and practices
• Concepts and practices of public administration
• Current office practices, procedures and equipment
• County policies and procedures
• Applicable federal, state, and local laws, rules, regulations, codes, and/or statutes
• Management and leadership principles

Skill in:
• Using computer hardware and software including word processing, spreadsheets, databases, email, etc
• Applying an acquired knowledge of procedures, rules, regulations and services applicable to the assigned office
• Planning, scheduling and supervising the work of others

Ability to:
• Manage projects and multiple priorities simultaneously
• Establish and maintain effective working relationships with department and division staff, other departments and others, such as vendors
• Communicate and use interpersonal skills to interact with coworkers, supervisor, the general public, etc. to sufficiently exchange or convey information and to receive work direction
• Ensure compliance with applicable federal, state, and local laws, rules, and regulations and statutory requirements
• Convey excellent oral and written communication
• Work effectively under stress
• Maintain confidentiality
• Monitor and evaluate employees
• Prioritize and assign work
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals
• Plan, organize, manage and evaluate the work of the division to ensure efficient, timely and cost-effective services
• Plan, analyze, and evaluate programs and services, operational needs, and fiscal constraints
• Provide leadership to effectively resolve issues

SUPERVISORY RESPONSIBILITIES
Exercises supervision of personnel in related area of responsibility.

EDUCATION and/or EXPERIENCE
Completion of a Bachelor’s degree in Business Administration, Public Administration, Finance, and/or Accounting and four years experience in office management work including two years of experience in a supervisory capacity; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions.

CERTIFICATES, LICENSES, REGISTRATIONS
None