FLSA STATUS: Exempt
Under direction; performs work of considerable difficulty directing, planning and managing the daily operation of the DuPage County Office of Emergency Management; performs related work as required.
DISTINGUISHING FEATURES OF THE CLASS
An employee in this class is responsible for maintaining efficient and effective management of the DuPage County Office of Emergency Management operations and procedures. Work involves the ability to maintain strong collaborative partnerships with county and municipal elected officials, departments, private organizations and non-profit community partners. Performs related work as required. Direction is provided by the Director of Emergency Management and supervision is provided to approximately eight subordinate staff.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.
• Oversees daily administration and operations in the Office of Emergency Management
• Provides appropriate leadership and direction and promotes positive morale, creativity, and teamwork among staff
• Identifies and resolves employee relations issues
• Evaluates employee performance and sets clear goals and expectations
• Recommends hires and promotions, directs and evaluates employment decisions for all assigned positions
• Interviews, hires, and trains staff
• Assists the director with the preparation of fiscally appropriate budgets to meet County and grant objectives
• Monitors budget expenditures and appropriations
• Assists with the planning and management of emergency preparedness activities and projects for DuPage County government
• Acts as a liaison and maintains partnerships between the County and local, state and federal emergency response agencies
• Participates on assigned committees
• Assists with the development and maintains the County's comprehensive all-hazards emergency operations plan
• Ensures plan compliance with guidelines and regulations
• Ensures clear and timely communication of plans, initiatives and programs to internal County departments and external partners
• Evaluates effectiveness of systems and processes and recommends improvements
• Participates in training and exercises
• Keeps up to date on funding and legislative changes impacting assigned areas
• Serves in assigned role within DuPage County Incident Command when called upon
• Maintains 24/7 availability to respond to emergencies, exercises and other related activities
• Maintains confidentiality of privileged information and adheres to privacy laws
• Assumes the duties and responsibilities of the Director of Emergency Management in his/her absence
• Maintains regular attendance and punctuality
NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
• Completes required training programs and stays current with County Emergency Management operational policies and procedures
• Supports the County Incident Command and Emergency Management Systems in preparedness, response and recovery efforts
• Maintains 24/7 availability to respond to emergencies, exercises and other related activities.
• Adjusts work assignment or schedule in the event of an emergency to participate in emergency preparedness, response and recovery activities as assigned.
• Depending on assignment, may require emergency management training, licensure or certifications.
• Performs related duties as required or assigned within job classification.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
• Applicable Federal and State requirements regarding emergency preparedness programs and operations plans, as well as, professional standards for the emergency management industry
• The national incident command system (NIMS)
• Emergency preparedness and response practices and protocol
• Continuity of operations (COOP) and continuity of government (COG) practices
• Community resources and other first responder agencies
• Management and supervisory practices
• Governmental budgeting processes and grant application and reporting requirements
• Management and leadership principles
• Current office practices, procedures, and equipment
• County policies and procedures
• Applicable federal, state, and local laws, rules, regulations, codes, and/or statutes
• Establishing and maintaining effective relationships and collaboration with internal and external partners in order to carry out program objectives
• Analyzing needs, researching recommendations and evaluating effectiveness
• Preparing and developing specialized written documentation, procedures and policies
• Using computer hardware and software including work processing, spreadsheets, databases,email, etc.
• Planning, scheduling and supervising the work of others
• Applying an acquired knowledge of procedures, rules, regulations, and services of office to which assigned
• Manage projects and multiple priorities simultaneously
• Establish and maintain effective working relationships with department and division staff, other departments and others, such as vendors
• Ensure compliance with applicable federal, state, and local laws, rules, and regulations and statutory requirements
• Convey excellent oral and written communication
• Work effectively under stress
• Maintain confidentiality
• Monitor and evaluate employees
• Prioritize and assign work
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals
• Plan, organize, manage and evaluate the work of the division to ensure efficient, timely and cost-effective services
• Plan, analyze, and evaluate programs and services, operational needs, and fiscal constraints
• Provide leadership to effectively resolve issues
Exercises supervision of personnel in related area of responsibility.
EDUCATION and/or EXPERIENCE
Completion of a Bachelor's degree in Political Science, Public or Business Administration, Communication or related field; and seven (7) years of progressively responsible work experience in emergency preparedness, coordination and emergency plan development; including a minimum of three (3) years in a management level position;; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
When out in the field will be required to walk, reach with hands and/or arms, climb, crouch, or stoop. Will exert up to 40 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The work will occur in an office and field environment. Emergency operations in both the Emergency Operations Center (EOC) and in the field will often be conducted under very stressful conditions. When performing the duties and responsibilities in the field, this position will work in extreme weather conditions and in cramped or confined spaces.
CERTIFICATES, LICENSES, REGISTRATIONS
Must possess and maintain in good standing, a valid Illinois driver's license. Additionally, this position requires the completion of specialized Federal Emergency Management Agency (FEMA) and/or Illinois Emergency Management Agency (IEMA) training.