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The County of DuPage
Wheaton, Illinois

Job Details for 2338 - Director of Emergency Management

Job Description

FLSA STATUS: Exempt
GRADE: 318

POSITION SUMMARY
Under administrative direction, performs work of unusual difficulty managing the overall operation of the DuPage County Office of Emergency Management and campus security functions; performs related work as required.

DISTINGUISHING FEATURES OF THE CLASS
An employee in this class is responsible for planning efficient and effective management of the DuPage County Office of Emergency Management, and Security Department.  Work involves the ability to maintain strong collaborative partnerships with county and municipal elected officials, departments, private organizations, non-profit community partners, and state and federal agencies as it relates to homeland security and emergency management. Performs related work as required.  Direction is provided by the County Board Chairperson, the County Board and the County Administrator, to include regular status reports to the DuPage County Board.  

ESSENTIAL DUTIES AND RESPONSIBILITIES
The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.

• Plans and directs emergency preparedness activities and projects for DuPage County government
• Collaborates with other County, Local, State and Federal government officials, private and non-profit community partners, and emergency response agencies in order to effectively coordinate countywide emergency mitigation, preparedness, response and recovery activities
• Develops and maintains the County’s comprehensive all-hazards emergency operations plan and assists in planning multi-year emergency management training and exercise schedules.
• Ensures plan compliance with guidelines and regulations
• Ensures clear and timely communication of plans, initiatives and programs to internal County departments and external partners
• Evaluates effectiveness of systems and processes
• Works closely with the Public Health Department in obtaining grants as it relates to emergency preparedness
• Responsible for meeting various public health emergency preparedness grant deliverables, incorporating them into an annual work plan
• Provides emergency management leadership among first responder organizations
• Oversees the campus security functions
• Participates on assigned County and related stakeholder committees Provides appropriate leadership and direction and promotes positive morale, creativity, and teamwork among staff
• Recommends hires and promotions, directs and evaluates employment decisions for all assigned positions
• Prepares and recommends fiscally appropriate budgets to meet County and grant objectives
• Monitors budget expenditures and appropriations
• Maintains current knowledge of funding and legislative changes impacting assigned areas
• Ensures the County Emergency Operations Center (EOC) is prepared for activations and oversees the EOC when needed
• Coordinates with and supports the public health department in emergency preparedness planning, and during actual public health related incidents and/or events
• Serves in assigned role within DuPage County Incident Command when called upon
• Maintains confidentiality of privileged information and adheres to privacy laws
• Maintains regular attendance and punctuality

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
• Completes required training programs and stays current with County Emergency Management operational policies and procedures
• Supports the County Incident Command and Emergency Management Systems in preparedness, response and recovery efforts
• Maintains 24/7 availability to respond to emergencies, exercises and other related activities.
• Adjusts work assignment or schedule in the event of an emergency to participate in emergency preparedness, response and recovery activities as assigned.
• Depending on assignment, may require emergency management training, licensure or certifications.
• Performs related duties as required or assigned within job classification.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Knowledge of:
• Applicable Federal and State requirements regarding emergency preparedness programs and operations plans, as well as, professional standards for the emergency management industry
• The national incident command system (NIMS)
• Emergency preparedness and response practices and protocol
• Continuity of operations (COOP) and continuity of government (COG) practices
• Security practices and procedures
• Community resources and other first responder agencies
• Management and supervisory practices
• Governmental budgeting processes and grant application and reporting requirements
• Management and leadership principles
• Current office practices, procedures, and equipment
• County policies and procedures
• Applicable federal, state, and local laws, rules, regulations, codes, and/or statutes

Skill in:
• Establishing and maintaining effective relationships and collaboration with internal and external partners in order to carry out program objectives
• Managing and directing the work of others
• Analyzing needs, researching recommendations and evaluating effectiveness
• Preparing and developing specialized written documentation, procedures and policies
• Using computer hardware and software including work processing, spreadsheets, databases,email, etc.
• Applying an acquired knowledge of procedures, rules, regulations, and services of office to which assigned
• Planning, scheduling and supervising the work of others

Ability to:
• Manage multiple projects and  establishing priorities simultaneously
• Establish and maintain effective working relationships with department and division staff, other departments and other stakeholders
• Ensure compliance with applicable federal, state, and local laws, rules, and regulations and statutory requirements
• Convey excellent oral and written communication
• Work effectively under stress
• Maintain confidentiality
• Monitor and evaluate employees
• Prioritize and assign work
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals
• Plan, organize, manage and evaluate the work of the division to ensure efficient, timely and cost-effective services
• Plan, analyze, and evaluate programs and services, operational needs, and fiscal constraints
• Provide leadership to effectively resolve issues

SUPERVISORY RESPONSIBILITIES
Exercises supervision of personnel in related area of responsibility.

EDUCATION and/or EXPERIENCE
Completion of a Bachelor’s degree in Emergency Management, Political Science, Public or Business Administration or related field; and ten years of progressively responsible work experience in management of emergency preparedness and coordination of multi-agency and multi-jurisdiction operations; including a minimum of five years in a management level position which included operational planning and implementation of training activities; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

When out in the field will be required to walk, reach with hands and/or arms, climb, crouch, or stoop. Will exert up to 40 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work will occur in an office and field environment.  Emergency operations in both the Emergency Operations Center (EOC) and in the field will often be conducted under very stressful conditions.
When performing the duties and responsibilities in the field, this position will work in extreme weather conditions and in cramped or confined spaces.

CERTIFICATES, LICENSES, REGISTRATIONS
Must possess and maintain in good standing, a valid Illinois driver’s license.