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The County of DuPage
Wheaton, Illinois

Job Details for 2420 - EO Deputy Court Administrator

Job Description

FLSA STATUS: Exempt
GRADE: 317


POSITION SUMMARY
Under general direction; performs work of significant difficulty in coordinating and supervising the functions of the various divisions under the administrative jurisdiction of the Chief Judge in the Circuit Court of DuPage County; performs related work as required.

DISTINGUISHING FEATURES OF THE CLASS
An employee in this class is involved in the planning, development, supervision and operations of the divisions in the Circuit Court in accordance with all applicable statutes, procedures and judicial policies. Work is to be performed under the direction of the Court Administrator and Chief Judge. The employee in this class will possess a high level of independent decision making ability in carry out the job responsibilities.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.

• Recommends hires and promotions, directs, evaluates and appeals of employment decisions for all assigned positions
• Direct and coordinate the functions and organizational structure of the department, budgetary preparation/administration, personnel management, development, and public relations
• Provide leadership in union issues as they arise and engage in contract negotiations as is necessary
• Responsible for formulating and oversight administration of the annual operating budget
• Develop programs, systems and reports to assist in carrying out the division and Circuit goals, and submit necessary reports as directed
• Prepare and administer the Circuit’s fiscal year budget
• Represent the Circuit with appropriate State agencies and County committees including the County Board
• Direct and assist in the procurement of grants and monitor grant awards
• Attend meetings and conferences and act as a liaison on behalf of the Circuit
• Provide for the daily administration of the assigned responsibilities for the Circuit
• Initiate, research, and present proposed changes in Circuit programs, procedures, and affecting Circuit policy
• Direct or respond to media inquiries and public complaints
• Maintains regular attendance and punctuality

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
• Adjusts work assignments and schedules in the event of an emergency to participate in emergency preparedness, response, and recovery activities as assigned.
• Depending on assignment may maintain required emergency management training, licensure and/or certifications.
• Completes required training programs and stays current with County Emergency Management operational policies and procedures
• Supports the County Incident Command and Emergency Management Systems in preparedness, response and recovery efforts
• Maintains 24/7 availability to respond to emergencies, exercises and other related activities.
• Performs related duties as required or assigned within job classification.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Knowledge of:
• Principles, techniques, and practices of public administration, and local and State government
• Court administration
• Management and leadership principles
• Current office practices, procedures and equipment
• County policies and procedures
• Applicable federal, state, and local laws, rules, regulations, codes, and/or statutes

Skill in:
• Planning and coordinating a wide variety of organizational functions
• Planning, scheduling and supervising the work of others
• Using computer hardware and software including word processing, spreadsheets, databases, email, etc.
• Applying an acquired knowledge of procedures, rules, regulations and services applicable to the assigned office

Ability to:
• Monitor and evaluate employees
• Prioritize and assign work
• Manage division operations
• Manage projects and multiple priorities simultaneously
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals
• Plan, organize, manage and evaluate the work of the division to ensure efficient, timely and cost-effective services
• Plan, analyze, and evaluate programs and services, operational needs, and fiscal constraints
• Establish and maintain effective working relationships with department and division staff, other departments and others, such as vendors
• Communicate and use interpersonal skills to interact with coworkers, supervisor, the general public, etc. to sufficiently exchange or convey information and to receive work direction
• Ensure compliance with applicable federal, state, and local laws, rules, and regulations
• Provide leadership to effectively resolve issues
• Convey excellent oral and written communication
• Work effectively under stress
• Maintain confidentiality

SUPERVISORY RESPONSIBILITIES
Exercises supervision of personnel in related area of responsibility.

EDUCATION and/or EXPERIENCE
Completion of a Master's degree in Public Administration, Business Administration, or course work completed through the Institute of Court Management or a related field and seven to ten year’s experience in court administration or executive management with at least three years in a supervisory capacity; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions.

CERTIFICATES, LICENSES, REGISTRATIONS
None.