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The County of DuPage
Wheaton, Illinois

Job Details for 3117 - Highway Maintenance Coordinator

Job Description

FLSA STATUS:    Non Exempt
GRADE:     111

POSITION SUMMARY
Under general supervision; performs work of moderate difficulty in purchasing and contract administration, the completion of varied and responsible bookkeeping and record keeping activities, and in providing communication and administrative services for highway maintenance; performs related work as required.

DISTINGUISHING FEATURES OF THE CLASS
Work involves responsibility for the contracted purchases of goods and services, bookkeeping, and administrative responsibilities requiring technical knowledge of department policies and practices.  Work involves independent judgment; general supervision is received from the Manager of Highway Operations.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.

•    Supervises the work of subordinate personnel
•    Recommends hires and promotions, directs and evaluates employment decisions for all assigned positions
•    Performs a variety of purchasing, bookkeeping and record keeping tasks in coordination with the DuPage County Finance Department and Procurement Division.
•    Assists with the preparation and maintenance of the Highway Maintenance Division budget
•    Organizes and coordinates administrative procedures for the Highway Maintenance Division.
•    Records, checks, calculates, reconciles and summarizes divisional information; performs related administrative tasks including the maintenance of accounts.
•    Coordinates the dissemination of information to on- site work crews, including information expediting and routing.
•    Coordinates personnel and equipment requirements during emergency operations.
•    Notifies proper authorities and/or division personnel of accident and road hazards.
•    Coordinates the dissemination of work order tickets and ensures that tickets are closed out in the system.
•    Ensures delivery of materials to field crews necessary for the completion of assigned work or repairs.
•    Gathers information and prepares drafts for bid specifications for submittal to the DuPage County Procurement Division.
•    Files records and reports.
•    Maintains regular attendance and punctuality.

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
•    Adjusts work assignments and schedules in the event of an emergency to participate in emergency preparedness, response, and recovery activities as assigned.
•    Depending on assignment may maintain required emergency management training, licensure and/or certifications.
•    Performs related duties as required or assigned within job classification.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Knowledge of:
•    Purchasing and contract administration
•    Bookkeeping principles and practices
•    Bidding and negotiating practices
•    County policies and procedures
•    Applicable federal, state, and local laws, rules, regulations, codes, and/or statutes
•    Current office practices, procedures and equipment.

Skill in:
•    Maintaining records and/or files
•    Using computer hardware and software including word processing, spreadsheets, databases, email, etc.
•    Applying an acquired knowledge of procedures, rules, regulations and services applicable to the assigned office

Ability to:
•    Use  good judgment in evaluating situations and making decisions
•    Manage multiple priorities simultaneously
•    Establish and maintain effective working relationships with department and division staff, other departments and others, such as vendors
•    Communicate and use interpersonal skills to interact with coworkers, supervisor, the general public, etc. to sufficiently exchange or convey information and to receive work direction
•    Ensure compliance with applicable federal, state, and local laws, rules, and regulations
•    Convey excellent oral and written communication
•    Work effectively under stress
•    Maintain confidentiality

SUPERVISORY RESPONSIBILITIES
Supervises assigned personnel.

EDUCATION and/or EXPERIENCE
Completion of an Associate’s degree in Business or related field and three years of experience in purchasing supplies, equipment and services or four years of experience in  a purchasing position; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions.  Employees in this class are required to be on call for emergency situations and seasonal snow removal, which means being capable of working in excess of forty (40) hours per week.