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The County of DuPage
Wheaton, Illinois

Job Details for 3176 - Deputy Director of Facilities

Job Description

FLSA STATUS: Exempt
GRADE: 317

POSITION SUMMARY
Under general direction; performs work of considerable difficulty in administrating and directing the activities within the Facilities Management division; performs related work as required.

DISTINGUISHING FEATURES OF THE CLASS
An employee in this class acts as a liaison with user departments, outside agencies and the public regarding building operations in accordance with regulations and standards of state, federal and other regulatory agencies. Work involves assessing long term facility, space planning, and power plant needs for the County, researching alternatives and appropriate solutions, and coordinating maintenance and projects. General direction is received from the Director of Transportation and Operation; however, work allows for independent judgment in the application of policies and procedures. Customarily and regularly directs the work of the department through subordinate managers.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.

• Manages and coordinates the modification, installation, operation, maintenance, repair, development, upgrade and improvement of facilities, campus infrastructure, and power plant equipment
• Directs and monitors the divisional projects of the Facilities Management division including budget control, general and cost accounting for the operation, capital, bond, and grant budgets
• Purchases or recommends the purchase of equipment and systems
• Coordinates campus wide space planning and design for county offices, storage and parking
• Lease administration and long-range remodeling projects identified and approved by the County Board
• Oversees all physical facility contract construction projects and maintenance work including changes and personnel
• Coordinates outside contractors performing repairs, maintenance and construction
• Oversees countywide janitorial operations
• Acts as DuPage County liaison with architects, engineers and consultants regarding facilities planning and construction
• Reviews and evaluates architects and engineers performance
• Forecasts operating costs
• Prepares the annual budget
• Oversees cost allocation and revenue procedures
• Reviews and approves invoices and applications for payment
• Develops bid specifications and reviews bids
• Administers and monitors for compliance contracts for services and commodities
• Recommends hires and promotions, directs and evaluates employment decisions for all assigned positions 
• Plans for staffing and equipment needs
• Develops and maintains working relationships with and functions as a liaison to department heads, elected and appointed officials, staff, the public, media, and vendors
• Represents the department on committees as assigned
• Maintains regular attendance and punctuality

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
• Adjusts work assignments and schedules in the event of an emergency to participate in emergency preparedness, response, and recovery activities as assigned.
• Depending on assignment may maintain required emergency management training, licensure and/or certifications.
• Performs related duties as required or assigned within job classification.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Knowledge of:
• County and department operations, policies and procedures
• All facets of operations both life-safety and environmental
• Existing physical facilities, infrastructure and building technology
• Financial accounting methods and government budgeting procedures
• Effective supervisory techniques and practices
• Management and leadership principles
• Current office practices, procedures and equipment
• County policies and procedures
• Applicable federal, state, and local laws, rules, regulations, codes, and/or statutes

Skill in:
• Managing and directing multiple functional areas through subordinate managers
• Planning, scheduling, and directing projects from design through to construction
• Practices of construction, planning and maintenance and contract management
• Identifying emerging issues, developing and implementing new approaches and refining structures and processes to generate desired end results
• Analyzing, evaluating, and arriving at conclusions on a wide range of problems and situations
• Preparing cost and materials estimates and budgets
• Instructing subordinate supervisory personnel in decision-making methods and techniques
• Management techniques including short and long range planning and directing and coordinating work of others
• Planning, scheduling and supervising the work of others
• Using computer hardware and software including word processing, spreadsheets, databases, email, etc.
• Applying an acquired knowledge of procedures, rules, regulations and services applicable to the assigned office

Ability to:
• Monitor and evaluate employees
• Prioritize and assign work
• Manage division operations
• Manage projects and multiple priorities simultaneously
• Analyze and develop policies and procedures
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals
• Prepare and administer approved budgets
• Plan, organize, manage and evaluate the work of the division to ensure efficient, timely and cost-effective services
• Plan, analyze, and evaluate programs and services, operational needs, and fiscal constraints
• Establish and maintain effective working relationships with department and division staff, other departments and others, such as vendors
• Communicate and use interpersonal skills to interact with coworkers, supervisor, the general public, etc. to sufficiently exchange or convey information and to receive work direction
• Ensure compliance with applicable federal, state, and local laws, rules, and regulations
• Interpret and apply applicable laws, rules, and regulations
• Provide leadership to effectively resolve issues
• Convey excellent oral and written communication
• Work effectively under stress
• Maintain confidentiality

SUPERVISORY RESPONSIBILITIES
Exercises supervision of personnel in related area of responsibility.

EDUCATION and/or EXPERIENCE
Completion of a Bachelor’s degree in Facilities Management, Business Administration, Accounting, or a related field and seven years of progressively responsible experience in facility management or building operations, including two years of supervisory experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Light Work: Exerting up to 20 pounds of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Use of arm and /or leg controls requires exertion of forces greater than for sedentary work.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work will occur in an office and field environment. While performing the duties and responsibilities the employee may be exposed to moving mechanical parts, vibrations, loud noise, noxious odors, dusts, poor ventilation, unsanitary conditions, chemicals, oils, electricity, extreme temperatures, inadequate lighting, work space restrictions, intense noises, travel, and other related conditions and situations.

CERTIFICATES, LICENSES, REGISTRATIONS
None.