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The County of DuPage
Wheaton, Illinois

Job Details for 5144 - Transportation Coordinator

Job Description

FLSA STATUS:    Non Exempt
GRADE:    312

POSITION SUMMARY
Under general supervision; performs work of moderate difficulty in agreements preparation and processing and assisting with property acquisition activities of the department; performs related work as required.

DISTINGUISHING FEATURES OF THE CLASS
An employee in this class has responsibility for overseeing the acquisition of property necessary for transportation projects; and preparing various agreements which includes tracking progress of both..   Direction is received from the Chief Highway Engineer.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.

•    Prepares and monitors the status of various agreements including professional services, governmental, utility, Highway Authority Benefits agreements, etc. to ensure project schedules are met
•    Maintains inventory of active/completed agreements
•    Coordinates reviews with internal and/ or external departments, agencies, etc.
•    Processes jurisdictional transfer forms with the Illinois Department of Transportation
•    Petitions the Illinois Commerce Commission for project related approvals
•    Prepares program and project specific reports/forms for the use of state and federal funding
•    Coordinates insurance requirements/ forms with the County’s Risk Manager
•    Maintains a property acquisition status database
•    Processes grant applications and monitors status
•    Coordinates the preparation of plat and legal surveys by consultants
•    Oversees and administers contracts for licensed appraisers and negotiations
•    Monitors land acquisition schedules to ensure project deadlines are met
•    Maintains regular attendance and punctuality

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
•    Adjusts work assignments and schedules in the event of an emergency to participate in emergency preparedness, response, and recovery activities as assigned
•    Depending on assignment may maintain required emergency management training, licensure and/or certifications
•    Performs related duties as required or assigned within the job classification

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Knowledge of:
•    Land acquisition processing and requirements
•    Transportation funding sources and reporting requirements
•    Agreements preparation and processing
•    Current office practices, procedures and equipment
•    County policies and procedures
•    Applicable federal, state, and local laws, rules, regulations, codes, and/or statutes

Skill in:
•    Tracking project information
•    Preparing technical reports and /or documents
•    Using computer hardware and software including word processing, spreadsheets, databases, email, etc.
•    Applying an acquired knowledge of procedures, rules, regulations and services applicable to the assigned office

Ability to:
•    Manage multiple priorities simultaneously
•    Apply applicable federal, state, and local laws, rules, and regulations
•    Maintain effective working relationships with division staff, other departments, governmental and agency partners, vendors, consultants, etc.   
•    Communicate and use interpersonal skills to interact with coworkers, supervisor, the public, etc. to sufficiently exchange or convey information and to receive work direction
•    Convey excellent oral and written communication
•    Maintain confidentiality

SUPERVISORY RESPONSIBILITIES
None.

EDUCATION and/or EXPERIENCE
Completion of a Bachelor’s degree in Engineering, Planning, Public or Business Administration, Surveying, English or related field and three (3) years of experience in transportation engineering, planning, finance, legal, research and/or contract administration; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions.

CERTIFICATES, LICENSES, REGISTRATIONS
None.