skip to main content
The County of DuPage
Wheaton, Illinois

Job Details for 6361 - EO Accounting Chief

Job Description

FLSA STATUS: Exempt
GRADE: 315


POSITION SUMMARY
Under administrative direction; performs work of considerable difficulty in the administration of financial and budgetary functions; performs related work as required.

DISTINGUISHING FEATURES OF THE CLASS
An employee in this class is responsible for developing, improving, and maintaining policies and procedures for the operations of the Accounting Division; oversees the processing of financial records to ensure compliance with accounting principles. Work involves the administration of the financial and budgetary functions of the Circuit Clerk's Office according to guidelines established by AOIC and supplemented by the policies established by the County Board. Direction is received from the Clerk of the Circuit Court and the Chief Deputy of the Circuit Clerk.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.

• Evaluates all phases of accounting and financial systems; analyzes systems and recommends improvements
• Initiates improvements to cost reporting system
• Writes and modifies cost system operational manual
• Refines input procedures and reporting formats
• Monitors revenue trends and fluctuations
• Develops organizational manuals
• Prepares analyses of department budgetary and cost accounting activities
• Participates in the review of the Circuit Clerk's annual audit report and its management findings
• Prepares special reports and analyses as needed in the area of budgetary trends and revenue trends
• Recommends hires and promotions, directs and evaluates employment decisions for all assigned positions
• Maintains regular attendance and punctuality.

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
• Adjusts work assignments and schedules in the event of an emergency to participate in emergency preparedness, response, and recovery activities as assigned.
• Depending on assignment may maintain required emergency management training, licensure and/or certifications.
• Performs related duties as required or assigned within job classification.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Knowledge of:
• Public finance
• Fund accounting and external auditing practices
• Current office practices, procedures and equipment
• County policies and procedures
• Applicable federal, state, and local laws, rules, regulations, codes, and/or statutes
• Management and leadership principles

Skill in:
• Preparing and submitting clear, concise and accurate reports either verbally or in writing;
• Applying accounting knowledge to establish efficient and effective accounting systems;
• Analyzing and interpreting fiscal and statistical data
• Planning and organizing the work of units engaged in a variety of financial and related activities
• Using computer hardware and software including word processing, spreadsheets, databases, email, etc
• Applying an acquired knowledge of procedures, rules, regulations and services applicable to the assigned office
• Planning, scheduling and supervising the work of others

Ability to:
• Manage projects and multiple priorities simultaneously
• Establish and maintain effective working relationships with department and division staff, other departments and others, such as vendors
• Communicate and use interpersonal skills to interact with coworkers, supervisor, the general public, etc. to sufficiently exchange or convey information and to receive work direction
• Ensure compliance with applicable federal, state, and local laws, rules, and regulations and statutory requirements
• Convey excellent oral and written communication
• Work effectively under stress
• Maintain confidentiality
• Monitor and evaluate employees
• Prioritize and assign work
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals
• Plan, organize, manage and evaluate the work of the division to ensure efficient, timely and cost-effective services
• Plan, analyze, and evaluate programs and services, operational needs, and fiscal constraints
• Provide leadership to effectively resolve issues

SUPERVISORY RESPONSIBILITIES
Exercises supervision of personnel in related area of responsibility.

EDUCATION and/or EXPERIENCE
Completion of a Bachelor's degree in Finance or Accounting and five to seven years experience in financial management including three years supervisory experience; or an equivalent combination of training and experience. or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions.

CERTIFICATES, LICENSES, REGISTRATIONS
None