skip to main content
The County of DuPage
Wheaton, Illinois

Job Details for 6382 - EO Deputy Clerk Administrator

Job Description

FLSA STATUS: Exempt
GRADE: 316


POSITION SUMMARY
Under administrative direction, performs work of considerable difficulty in planning and coordinating the operations of the Office of the Circuit Court Clerk; performs related work as required.

DISTINGUISHING FEATURES OF THE CLASS
An employee in this class is responsible for the planning, development, implementation and monitoring of assigned operational functions within the department. Work is distinguished by the ability to exercise independent judgment to make decisions with department wide impact. Work involves using discretion in handling more complex and sensitive departmental issues. Supervision is exercised over staff through subordinate managers and administrative direction is received from the Chief Deputy of the Circuit Court Clerk.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.

• Works as a liaison with police agencies; works as a liaison with the Administrative Office of the Illinois Court
• Maintains the ADR Data Dictionary and Electric Citation Manual
• Works as a liaison with the Illinois State Police regarding online reporting of dispositions
• Compiles research and statistics on caseload and pending cases
• Prepares and programs various reports for local and state agencies; prepares monthly and quarterly reports
• Attends various meetings and conferences
• Follows through on special research projects as assigned
• Responsible for planning, organizing, supervising and coordinating systems analyst/design work for various user departments
• Monitors results of systems analysis and design
• Monitors and assists production and system/programming services
• Develops support systems and reports to serve office needs as required
• Assists in the planning and establishing of procedures; reviews and prepares purchase requisitions
• Tracks equipment and software maintenance contracts; maintains inventory of equipment and computer software
• Recommends hires and promotions, directs and evaluates employment decisions for all assigned positions
• Maintains regular attendance and punctuality

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
• Adjusts work assignments and schedules in the event of an emergency to participate in emergency preparedness, response, and recovery activities as assigned.
• Depending on assignment may maintain required emergency management training, licensure and/or certifications.
• Performs related duties as required or assigned within job classification.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Knowledge of:
• Techniques, principles, and practices of judicial, local and state government
• Specialized terminology of the office and technology
• Laws affecting the office
• Principles of government accounting, procurement, statistics and automated information systems
• Current office practices, procedures and equipment
• County policies and procedures
• Applicable federal, state, and local laws, rules, regulations, codes, and/or statutes
• Management and leadership principles

Skill in:
• Planning and coordinating a variety of administrative clerk support functions
• Using computer hardware and software including word processing, spreadsheets, databases, email, etc
• Applying an acquired knowledge of procedures, rules, regulations and services applicable to the assigned office
• Planning, scheduling and supervising the work of others

Ability to:
• Manage projects and multiple priorities simultaneously
• Establish and maintain effective working relationships with department and division staff, other departments and others, such as vendors
• Communicate and use interpersonal skills to interact with coworkers, supervisor, the general public, etc. to sufficiently exchange or convey information and to receive work direction
• Ensure compliance with applicable federal, state, and local laws, rules, and regulations and statutory requirements
• Convey excellent oral and written communication
• Work effectively under stress
• Maintain confidentiality
• Monitor and evaluate employees
• Prioritize and assign work
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals
• Plan, organize, manage and evaluate the work of the division to ensure efficient, timely and cost-effective services
• Plan, analyze, and evaluate programs and services, operational needs, and fiscal constraints
• Provide leadership to effectively resolve issues

SUPERVISORY RESPONSIBILITIES
Exercises supervision of personnel in related area of responsibility.

EDUCATION and/or EXPERIENCE
Completion of a Master’s degree in Business Administration, Computer Science, or a related field and five years of experience in administrative and/or project management; including the completion of some course work presented by the Institute of Court Management; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions.

CERTIFICATES, LICENSES, REGISTRATIONS
None