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The County of DuPage
Wheaton, Illinois

Job Details for 1554 - Buyer III

Job Description

FLSA STATUS:    Exempt
GRADE:    312

POSITION SUMMARY
Under direction; performs work of moderate difficulty related to the purchasing of equipment, construction projects, major capital purchases and services as assigned; performs related work as required.

DISTINGUISHING FEATURES OF THE CLASS
The employees in this class perform responsible technical purchasing activities including the drafting of specifications and contracts for major items and services. This class is distinguished from the Buyer II by the degree of complexity of assignments and lead worker responsibilities.  Direction on assignments is received from the Procurement Supervisor. Supervision is exercised over assigned personnel.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.

•    Performs procurement work which is of a high level of difficulty and complexity in the contracting, planning and administrative functions of the centralized purchasing activities of the County
•    Supervise Procurement staff and reviews the work of subordinates for completeness and accuracy
•    Recommends hires and promotions, directs and evaluates employment decisions for all assigned positions
•    Reviews and ensures purchasing records are accurately maintained within department
•    Complies with all laws governing County purchasing procedures
•    Guides, trains and develops employees with their duties; reviews and assigns bid and quotation requests to subordinate staff
•    Handles the procurement of supplies, equipment and services in accordance with applicable federal, state and local laws, ordinances, rules and regulations
•    Research market sources and vendors to locate and ensure most cost effective and competitive pricing for the purchase of supplies and services; prepares and issues solicitation documents of a difficult and complex nature
•    Receive and evaluate proposals and bids; award or recommend the award of contracts
•    Conduct negotiations with suppliers on proposals, contracts and contract claims
•    Procure or supervise the timely procurement of supplies, equipment and services needed by the County in accordance with the County’s Procurement Ordinance and all other applicable federal, state and local laws, regulations, policies and procedures
•    Consolidates orders for products or services commonly used by multiple County Departments to secure better pricing
•    Maintains library of catalogs, price lists, specifications and vendor qualifications
•    Attends purchasing meetings or seminars, as appropriate
•    Maintains regular attendance and punctuality

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
•    Adjusts work assignments and schedules in the event of an emergency to participate in emergency preparedness, response, and recovery activities as assigned.
•    Depending on assignment may maintain required emergency management training, licensure and/or certifications.
•    Performs related duties as required or assigned within job classification.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Knowledge of:
•    Bidding and negotiating methods
•    Business methods, markets and purchasing practices and trends
•    Laws, statues and federal regulations as they relate to purchasing
•    Specifications drafting
•    Leadership principles
•    Current office practices, procedures and equipment
•    County policies and procedures
•    Applicable federal, state, and local laws, rules, regulations, codes, and/or statutes

Skill in:
•    Analyzing and evaluating bids and specifications
•    Planning, scheduling and supervising the work of others
•    Negotiating techniques
•    Administrative aspects of purchasing
•    Using computer hardware and software including word processing, spreadsheets, databases, email, etc.
•    Applying an acquired knowledge of procedures, rules, regulations and services applicable to the assigned office

Ability to:
•    Manage projects and multiple priorities simultaneously
•    Establish and maintain effective working relationships with department and division staff, other departments and others, such as vendors
•    Communicate and use interpersonal skills to interact with coworkers, supervisor, the general public, etc. to sufficiently exchange or convey information and to receive work direction
•    Ensure compliance with applicable federal, state, and local laws, rules, and regulations
•    Provide leadership to effectively resolve issues
•    Convey excellent oral and written communication
•    Work effectively under stress
•    Maintain confidentiality

SUPERVISORY RESPONSIBILITIES
Exercises supervision of personnel in related area of responsibility.

EDUCATION and/or EXPERIENCE
Completion of a Bachelor’s degree in Accounting, Business or related field, along with three years of experience in large scale or specialized procurement of supplies, equipment and services; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions.

CERTIFICATES, LICENSES, REGISTRATIONS
None.