FLSA STATUS: Non-Exempt
Under general supervision; performs work of moderate difficulty in advanced legal secretarial, and stenographic duties for Circuit Court Judges; performs related work as required
DISTINGUISHING FEATURES OF THE CLASS
Work involves responsibility for difficult legal secretarial duties requiring the making of responsible decisions in accordance with established policies for Circuit Court Judges. Good judgment and independent action in establishing or adopting work procedures to new situations is required. Work of this class differs from Legal Secretary by the performance of more complex administrative responsibilities.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.
• Performs administrative duties as delegated including the understanding of technical information, and the preparation of informational and related materials
• Takes and transcribes legal dictation of a varied and difficult nature
• Composes and types non-standard letters, utilizing knowledge of legal and judicial processes
• Provides detailed information of a technical nature
• Ensures initiation and completion of various legal processes and documents
• Coordinates court schedules
• Keeps professionals appraised of developments affecting their work patterns
• Acts as a liaison between judges, attorneys, other officials, and the public
• Maintains regular attendance and punctuality
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
• Current office practices, procedures, and equipment
• Business English, spelling, punctuation, and arithmetic
• Judicial and Departmental terminology, documents, and systems.
• County policies and procedures
• Applicable federal, state, and local laws, rules, regulations, codes, and/or statutes
• Using computer hardware and software including work processing, spreadsheets, databases, email, etc.
• Performing secretarial, administrative, and coordinative duties involving advanced understanding of the inter-relationships of the judicial system and its components
• Taking and transcribing of direct verbal dictation of a legal nature and in typing
• Verbal and/or written communications
• Applying an acquired knowledge of procedures, rules, regulations, and services of office to which assigned
• Manage projects and multiple priorities simultaneously
• Establish and maintain effective working relationships with department and division staff, other departments and others, such as vendors
• Communicate and use interpersonal skills to interact with coworkers, supervisor, the general public, etc. to sufficiently exchange or convey information and to receive work direction
• Ensure compliance with applicable federal, state, and local laws, rules, and regulations and statutory requirements
• Convey excellent oral and written communication
• Work effectively under stress
• Maintain confidentiality
EDUCATION and/or EXPERIENCE
Three years of experience in skilled stenographic and secretarial work, at least two years of which were of a legal nature, or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Sedentary Work: Exerting up to 20 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions.
CERTIFICATES, LICENSES, REGISTRATIONS