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The County of DuPage
Wheaton, Illinois

Job Details for 5248 - Planning & Zoning Administration Coordinator

Job Description

FLSA STATUS: Exempt
GRADE: 315

DEFINITION:
Under general direction performs work of considerable difficulty in long-range transportation, transit and land use planning, analyzing County transportation, transit and land use issues and recommending alternative solutions to transportation problems; performs related work as required.

DISTINGUISHING FEATURES OF THE CLASS
The employee in this class is responsible for the coordination of regional transportation transit and land use planning functions. Supervision is exercised over support personnel. An employee in this class act as the technical advisor to the County Board on matters associated with regional transportation planning including all types and forms of transportation and economic development needs. Coordinate with other DuPage County technical staff members who gather and evaluate engineering data and traffic flow studies. General direction is received from the Regulatory Services Manager; however, work allows for independent judgment in the application of policies and procedures, and the supervision of subordinate staff. Customarily and regularly directs the work of two or more other employees.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.

• Coordinates cases through the zoning and subdivision process including attendance at public hearings and meetings and preparation of information and draft ordinances and resolutions for review by the ZBA, Development Committee and County Board
• Prepares and coordinates information pertaining to the Zoning and Subdivision ordinances for the public, ZBA, Plat Committee, County officials, and governmental agencies
• Reviews building permits for compliance with the Zoning and Subdivision Ordinances Develops and applies databases and computer technology (e.g.: Microsoft Office, GIS and CAD)
• Provides follow-up documentation and inspection for ordinance compliance
• Oversees staff preparation of short and long term economic and employment projections relative to the future growth and development of the County and the implications for housing, workforce, land use, and economic development for the public, County officials, and governmental agencies
• Oversees preparation of labor/occupational market research for employment planning and training
• Oversees preparation of researching, compiling and analyzing statistical data and the development of fiscal impact models to measure financial implications of development on taxes, revenues, and expenditures of local governments
• Organizes and coordinates the activities of professional and technical staff engaged in the compilation, analysis and interpretation of data used in the preparation of regional transportation, transit and land use studies and plans
• Recommends hires and promotions, directs, evaluates, and appeals of employment decisions for all assigned positions
• Identifies and resolves employee relations and performance issues, establishes and maintains a professional work environment while providing appropriate leadership and direction
• Promotes positive morale, creativity and teamwork among staff
• Evaluates employee performance and sets clear goals and expectations
• Coordinates and prepares legislative research related to land use.
• Serves as or supports committee member on several transit and land use planning boards
• Coordinates regional plans with other governmental jurisdictions including federal, state and municipal levels
• Plans for and coordinates the enhancement of DuPage County land use system
• Works with other planning agencies such as CMAP, DuPage Mayors and Managers, and other organizations
• Maintains regular attendance and punctuality

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
• Adjusts work assignments and schedules in the event of an emergency to participate in emergency preparedness, response, and recovery activities as assigned.
• Depending on assignment may maintain required emergency management training, licensure and/or certifications.
• Performs related duties as required or assigned within job classification.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Knowledge of:
• Zoning process and departmental actions
• Zoning regulation and ordinances
• Sub-division regulations
• Planning and long-range planning practices
• Effective management principles
• PC software such as GIS and CAD programs
• Current office practices, procedures and equipment
• County policies and procedures
• Applicable federal, state, and local laws, rules, regulations, codes, and/or statutes
• Management and leadership principles

Skill in:
• Land us forecasting
• Keyboarding
• Technical report writing
• Using computer hardware and software including word processing, spreadsheets, databases, email, etc.
• Applying an acquired knowledge of procedures, rules, regulations and services applicable to the assigned office
• Planning, scheduling and supervising the work of others

Ability to:
• Analyze issues to develop conclusions and make recommendations
• Sufficiently exchange or convey information
• Manage projects and multiple priorities simultaneously
• Establish and maintain effective working relationships with department and division staff, other departments and others, such as vendors
• Communicate and use interpersonal skills to interact with coworkers, supervisor, the general public, etc. to sufficiently exchange or convey information and to receive work direction
• Ensure compliance with applicable federal, state, and local laws, rules, and regulations
• Convey excellent oral and written communication
• Work effectively under stress
• Maintain confidentiality
• Monitor and evaluate employees
• Prioritize and assign work
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals
• Plan, organize, manage and evaluate the work of the division to ensure efficient, timely and cost-effective services
• Plan, analyze, and evaluate programs and services, operational needs, and fiscal constraints
• Provide leadership to effectively resolve issues

SUPERVISORY RESPONSIBILITIES
Exercises supervision of personnel in related area of responsibility.

EDUCATION and/or EXPERIENCE
Completion of a Bachelor’s degree in Urban Planning, Public Administration, or related field, or five (5) to eight (8) years experience in zoning administration including three years of experience in a supervisory or administrative capacity and experience working with Elected Officials and other Governmental positions; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions.

CERTIFICATES, LICENSES, REGISTRATIONS
None.