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The County of DuPage
Wheaton, Illinois

Job Details for 1205 - Deputy County Administrator

Job Description

FLSA STATUS:    Exempt
GRADE:    317

POSITION SUMMARY
Under administrative direction; performs work of unusual difficulty managing the activities and operations of the County Board office and the County Board staff office, researching and communicating policy and program development, managing assigned staff and assisting with the organization of the daily and long-term agenda of the County Board Chairperson; performs related work as required.
    
DISTINGUISHING FEATURES OF THE CLASS
An employee in this single incumbent position assists the County Administrator and acts in their absence. This position also has primary responsibility for coordinating, planning and implementing the County Board Chairperson’s policies and programs and DuPage County legislative agendas, including follow-up and overseeing grant activities ensuring maximum grant awards for DuPage County. Work involves an extensive amount of communication and interaction with staff members, the public representatives from other units of government and other public and private organizations. Work also involves acting as a liaison to various committees at the direction of the County Board Chairperson. Administrative direction is provided by the County Administrator and the County Board Chairperson. Direction is provided to subordinate staff.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.

•    Coordinates activities and manages programs for the County Board Chairperson, County Administrator, and County Board members as assigned
•    Serves as acting County Administrator as necessary
•    Supervises, plans and organizes the functions of grant research and writing, policies and programs, strategic planning and office administration
•    Recommends hires and promotions, directs, evaluates and appeals of employment decisions for all assigned positions
•    Identifies and resolves employee relations and performance issues
•    Establishes and maintains a professional work environment while providing appropriate leadership and direction
•    Promotes positive morale, creativity and teamwork among staff
•    Evaluates employee performance and sets clear goals and expectations; networks with business and government officials to keep updated on new directives and legislation
•    Tracks the actions of the general assembly
•    Researches and summarizes the legislative agenda
•    Builds and maintains relationships on behalf of the County Board Chairperson with local legislators, government officials, County department heads, lobbyists and a variety of community groups
•    Provides direction to lobbyists establishing priorities, formulating strategy, and responding to requests for information
•    Coordinates research and special projects from conception to implementation
•    Assists in developing positions and communicating views including the preparation of speaking points for the Chairperson, County Board Members, and others
•    Assists County Board Members with projects as requested
•    Analyzes state statutes and legislation in order to update the Chairperson on current actions
•    Completes policy research and proposals
•    Reviews and responds to incoming correspondence
•    Responds to request for information from the public, DuPage Mayors and Managers organization and other external agencies; composes memorandums, reports, resolutions and other written correspondence
•    Develops and maintains relationships with the DuPage Mayors and Managers Conference
•    Prepares directives for Department Heads as requested by the Chairperson
•    Serves as a liaison and acts as the County’s representative on various intergovernmental committees at the direction of the County Board Chairperson
•    Prepares and reviews meeting summaries with the Chairperson
•    Assists with the coordination of the activities and meetings to be included in Chairperson’s daily schedule
•    Explains procedures and statutes to taxing districts, attorneys and the public
•    Maintains 24/7 availability to respond to emergencies, exercises and other related activities
•    Maintains regular attendance and punctuality

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
•    Adjusts work assignments and schedules in the event of an emergency to participate in emergency preparedness, response, and recovery activities as assigned
•    Depending on assignment may maintain required emergency management training, licensure and/or certifications
•    Performs related duties as required or assigned within the job classification.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Knowledge of:
•    Public and government administration and legislative processes
•    Local government officials and community groups
•    Project Management
•    Local and regional issues and institutions
•    Research and analysis of statutes and legislation
•    Management and leadership principles
•    Current office practices, procedures and equipment
•    County policies and procedures
•    Applicable federal, state, and local laws, rules, regulations, codes, and/or statutes

Skill in:
•    Planning, scheduling and supervising the work of others
•    Communicating effectively at all levels within an organization
•    Communicating information to members of the public in order to facilitate understanding
•    Research and analysis of statutes and legislation
•    Effectively influencing public policy
•    Planning, scheduling and supervising the work of others
•    Using computer hardware and software including word processing, spreadsheets, databases, email, etc.
•    Applying an acquired knowledge of procedures, rules, regulations and services applicable to the assigned office

Ability to:
•    Monitor and evaluate employees
•    Prioritize and assign work
•    Manage division operations
•    Manage projects and multiple priorities simultaneously
•    Analyze and develop policies and procedures
•    Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals
•    Apply program practices to complex situations
•    Demonstrate integrity, ingenuity and inventiveness in the performance of assigned tasks
•    Prepare and administer approved budgets
•    Manage change and sensitive topics
•    Plan, organize, manage and evaluate the work of the division to ensure efficient, timely and cost-effective services
•    Plan, analyze, and evaluate programs and services, operational needs, and fiscal constraints
•    Establish and maintain effective working relationships with department and division staff, other departments and others, such as vendors
•    Communicate and use interpersonal skills to interact with coworkers, supervisor, the general public, etc. to sufficiently exchange or convey information and to receive work direction
•    Ensure compliance with applicable federal, state, and local laws, rules, and regulations
•    Interpret and apply applicable laws, rules, and regulations
•    Provide leadership to effectively resolve issues
•    Convey excellent oral and written communication
•    Work effectively under stress
•    Completes required training programs
•    Stays current with County Emergency Management operational policies and procedures
•    Maintain confidentiality

SUPERVISORY RESPONSIBILITIES
Exercises supervision of personnel in related area of responsibility.

EDUCATION and/or EXPERIENCE
Completion of a Master’s degree in Business Administration or Public Administration or a related field and eight years of experience in government administration including experience with the legislative and/or legal process at the State and Federal level; five years of experience in a management level position; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions.

CERTIFICATES, LICENSES, REGISTRATIONS
None.