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The County of DuPage
Wheaton, Illinois

Job Details for 2422 - EO Circuit Court Supervisor

Job Description

FLSA STATUS: Exempt
GRADE: 312

POSITION SUMMARY
Under direction:  performs work of considerable difficulty directing and managing the court calendaring and case flow management activities; and is responsible for the continued development, supervision and overall coordination of the Judiciary’s Interpreter program.  Also, responsible for the supervision and coordination involving all aspects of the court’s volunteer program.

DISTINGUISHING FEATURES OF THE CLASS
An employee in this class is expected to exercise initiative and independent judgment in the management, coordination, administration, oversight and evaluation of calendaring and case flow management functions and activities in accordance with established statutes, court rules, policies, procedures and regulations.  As the primary resource for language issues, the employee is expected to use their knowledge and experiences to promote policies and strategies that they identify as solutions to the language barriers in the court system.   Direction is received from the Deputy Court Administrator.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.

• Oversees and evaluates calendaring activities of courts including monitoring of system compliance with state law, administrative orders and court rules.
• Works with judges, court staff, justice agencies and attorneys to accomplish prompt case processing through the monitoring of events within the court system.
• Recommends changes in policies, procedures and operations.
• Works with police departments in scheduling of officer schedules and updating them to changes in assignments in field courts.
• Develops and maintains statistical measurements and reports to analyze caseload to meet court/case flow objectives.
• Acts as liaison with the Clerk’s office to ensure any change in assignment of courtrooms or cases is expedited; and to improve the overall quality and accuracy of the court records and case management procedures.
• Monitors and evaluates the effectiveness of the Interpreter program.
• Recommends hires and promotions, directs, evaluates and appeals of employment decisions for all assigned positions.
• Provides performance feedback to the Deputy Court Administrator.
• Evaluates staff interpreters proficiency and the proficiency of free-lance interpreters by reviewing and supervising interpreters work product or delivery of services.
• Participates in recruiting, selecting, evaluating interpreter qualifications and in terminating employees from the interpreter unit.
• Arranges interpreter coverage of all hearings, proceedings or conferences needing interpretation services.  Assigns and schedules work of staff interpreters or free-lance interpreters and maintains lists of free-lance interpreters for other languages to ensure coverage for all linguistic and interpretation needs of the courts or probation.
• Maintains statistical data regarding usage of interpreters and makes recommendations regarding the staffing needs based on the court’s needs.
• Works with judges, court staff, and attorneys when dealing with complaints or issues pertaining to interpreters that are assigned to a case or agency.
• Responsible for the recruitment of volunteers for the Volunteer Program.
• Recruits, interviews, orients, trains and supervises volunteers.
• Assigns volunteers to site visits, or auditing of wards financial records.
• Maintains and updates the software data base for guardians’ annual reports.
• Responsible for the annual appreciation of volunteer luncheon.
• Maintains regular attendance and punctuality

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
• Adjusts work assignments and schedules in the event of an emergency to participate in emergency preparedness, response and recovery activities as assigned.
• Depending on assignment may maintain required emergency management training, licensure and/or certifications.
• Performs related duties as required or assigned within the job classification by the Chief Judge’s office which can include:  preparing letters and memoranda for signature, prepare payment vouchers for approval, organize and maintain files for the Department Head or Elected Official, provide coverage when needed within the Chief Judge’s office.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Knowledge of:
• Trends and practices in court operations and case flow management.
• Current office practices, procedures and equipment
• County policies and procedures
• Applicable federal, state, and local laws, rules, regulations, codes, and/or statutes
• Management and leadership principles

Skill in:
• Using computer hardware and software including word processing, spreadsheets, databases, email, etc
• Applying an acquired knowledge of procedures, rules, regulations and services applicable to the assigned office
• Planning, scheduling and supervising the work of others

Ability to:
• Manage projects and multiple priorities simultaneously
• Establish and maintain effective working relationships with department and division staff, other departments and others, such as vendors
• Communicate and use interpersonal skills to interact with coworkers, supervisor, the general public, etc. to sufficiently exchange or convey information and to receive work direction
• Ensure compliance with applicable federal, state, and local laws, rules, and regulations and statutory requirements
• Convey excellent oral and written communication
• Work effectively under stress
• Maintain confidentiality
• Monitor and evaluate employees
• Prioritize and assign work
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals
• Plan, organize, manage and evaluate the work of the division to ensure efficient, timely and cost-effective services
• Plan, analyze, and evaluate programs and services, operational needs, and fiscal constraints
• Provide leadership to effectively resolve issues

SUPERVISORY RESPONSIBILITIES
Exercises supervision of personnel in related area of responsibility.

EDUCATION and/or EXPERIENCE
Associate Degree in Business Administration, Public Administration, or related field plus five years experience in judicial or court services and/or legal background including two years of supervisory responsibility, or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions.

CERTIFICATES, LICENSES, REGISTRATIONS
None.