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The County of DuPage
Wheaton, Illinois

Job Details for 1353 - Policy Research and Grants Coordinator

Job Description

 

FLSA STATUS: Exempt
GRADE:          311

POSITION SUMMARY
Under direction; performs work of moderate difficulty providing policy management, analysis and planning; conducts research, prepares advisory memoranda, assists in the development of county programs and initiatives, and completes special projects; coordinates grant research, application and acquisition process for the county; performs related work as required.

DISTINGUISHING FEATURES OF THE CLASS
An employee in this class plans, coordinates and conducts a variety of research projects and also analyzes and assists in the development of County policies and programs.  Coordinates grant application activities with county departments in an effort to maximize grant awards to the County. Work involves the ability to communicate and interact with county staff, elected officials, members of the public and representatives of other units of government.  Direction is received from the Chief Policy and Strategy Manager.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.

• Researches potential policy and program initiatives related to the operations of county government
• Assists with the compiling, analyzing and interpreting data used by elected officials in developing recommendations on policies and programs
• Serves as a staff liaison to County Board Committees as assigned; assists with agenda preparation and action items for the Committee Chairman
• Provides support to the County Board Chairman and County Board Members with program planning, research, and issue development
• Makes presentations to groups internally and externally on special Committee initiatives
• Assists departments with meeting compliance requirements
• Tracks potential and existing grant activities
• Assists with the development of an annual grants strategy; researches available sources of grant funding at the state and federal level, non-profit agencies and foundations based upon identified county priorities and needs
• Serves as a resource for other county departments regarding the grant application process
• Maintains the county’s grant portal
• Coordinates grant application activities as requested by county agencies
• Plans, conducts and manages special projects
• Maintains regular attendance and punctuality

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
• Adjusts work assignments and schedules in the event of an emergency to participate in emergency preparedness, response, and recovery activities as assigned.
• Depending on assignment may maintain required emergency management training, licensure and/or certifications.
• Performs related duties as required or assigned within job classification.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Knowledge of:
• Local government structure and services
• Principles and practices of public administration
• Public policy research and analysis
• County policies and procedures
• Applicable federal, state, and local laws, rules, regulations, codes, and/or statutes
• Federal and state grants availability, principle and procedures of grants, project development and administration
• Program/project management methods
• Report writing techniques
• Current office practices, procedures and equipment

Skill in:
• Verbal and/or written communications
• Public policy research and analysis
• Researching available sources of grant funding
• Tracking and coordinating grant activities across multiple departments
• Using computer hardware and software including word processing, spreadsheets, databases, email, etc
• Applying an acquired knowledge of procedures, rules, regulations and services applicable to the assigned office

Ability to:
• Develop, evaluate, recommend, and implement processes and procedures
• Speak in public
• Analyze a variety of data and/or information and make recommendations based on findings
• Conduct research
• Interpret and apply program/project requirements
• Work independently with minimal supervision
• Identify problems and issues, recommend solutions and implement corrective actions
• Interpret direction, instruction, criteria, laws and regulations, determine appropriate courses of action, and present solutions to resolve issues
• Manage projects and multiple priorities simultaneously
• Establish and maintain effective working relationships with department and division staff, other departments and others, such as vendors
• Communicate and use interpersonal skills to interact with coworkers, supervisor, the general public, etc. to sufficiently exchange or convey information and to receive work direction
• Ensure compliance with applicable federal, state, and local laws, rules, and regulations
• Convey excellent oral and written communication
• Work effectively under stress
• Work as part of a team and be flexible in an ever changing fast paced environment
• Maintain confidentiality
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals

SUPERVISORY RESPONSIBILITIES
None

EDUCATION and/or EXPERIENCE
Completion of a Bachelor’s degree in Political Science, Public or Business Administration and two (2) years of experience in policy/program administration; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work:  Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions.

CERTIFICATES, LICENSES, REGISTRATIONS
None.