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The County of DuPage
Wheaton, Illinois

Employment Opportunity: Purchasing/Mailroom

Title: Purchasing Coordinator

Posting No.: 1137

Closing Date: 6/27/2017

Department: Emergency Telephone System Board

Hours: Full-Time: Monday-Friday 8:00 a.m.-4:30 p.m.

Salary: $46,000-$56,000 annually

Responsibilities include:
•    Oversees the bid process
•    Prepares bid specifications, develops language for bid specifications, addresses concerns with bid proposals and analyzes quotes
•    Reviews requisitions and purchase orders against specifications
•    Evaluates supplier capabilities and negotiates prices, terms and conditions
•    Prepares and provides information for competitive bids
•    Prepares paperwork for state contract procurement; corresponds with vendors pertaining to bids, bid cancellations and approved bidders
•    Maintains bid calendar for upcoming contract renewals
•    Reviews bids to ensure adherence to County procedures and policies
•    Reviews and processes purchase requisitions
•    Prepares, maintains and tracks accurate record and documentation on all purchases, quotes, correspondence and related follow up
•    Ensures purchasing procedure consistencies within department and County
•    Does routine purchasing for equipment, supplies, materials and services
•    Ensures quality control of purchased items, on-time delivery and records discrepancies
•    Reviews and approves invoices for payment; processes invoice discrepancies through vendor contact to resolve problems
•    Maintains vendor lists and reference materials such as supply catalogues and brochures
•    Follows up on orders previously placed and resolves any specification, delivery, or pricing problems

Requirements include the following experience or equivalent combination of training and experience:
•    Completion of an Associate’s degree in Business or related field
•    Three years of experience in purchasing supplies, equipment and services or four years of experience in an entry level purchasing position other than clerical

The preferred candidate will possess:
•    Knowledge of general government finance procedures
•    Experience within the public safety field and knowledge of 911 systems and services
•    Considerable skill in verbal and written communication
•    Proficiency with Word and other administrative software
•    Expertise in Excel including the use of formulas and multiple workbook spreadsheets

A pre-employment background check is required.

Applications for this position accepted until 6/27/2017.

Apply Now

DuPage County is an Equal Opportunity Employer