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The County of DuPage
Wheaton, Illinois

Employment Opportunity: Administrative/Clerical

Title: Administrative Specialist

Posting No.: 1391

Closing Date: 1/25/2018

Department: Emergency Telephone System Board

Hours: Full-Time Monday-Friday 8:00 a.m.-4:30 p.m.

Salary: $35,000-$38,000 annually

There is one (1) position open at this time.

Responsibilities include:
•    Ensuring the office operations are in compliance with the policy standards and provisions
•    Assists and answers inquiries from clients or customers, the public and other contacts
•    Assists customers and clients with completing forms and filing paperwork with the department
•    Screens telephone calls, emails and visitors to determine the nature of requests or problems
•    Processes transactions
•    Issues licenses, and provides services related to a division or area of expertise
•    Provides secretarial services to a board or committee, including preparing the agenda and minutes
•    Completes assigned projects and activities independently
•    Collects, compiles, photocopies, assembles and distributes materials for meetings, and/or other informational packets using identified sources
•    Prepares reports, charts and tables by gathering, compiling and typing data following established procedures or format
•    Prepares letters, memos, or other correspondence
•    Transcribes dictation, often of a technical and/or confidential nature
•    Maintains logs and files related to budgets, accounts payable, purchasing and/or payroll
•    Oversees and orders inventory of office supplies, equipment and services within prescribed procedures and contractual agreements
•    Locates and attaches appropriate file/documents to correspondence to be answered by supervisor or other staff
•    Answers complex inquiries regarding policies or procedures by providing information requiring interpretations and familiarity with divisional policy and operations
•    Files documents alphabetically, numerically, or by other prescribed methods
Requirements include the following experience or equivalent combination of training and experience:
•    Completion of a High School Diploma or General Equivalency Diploma equivalent
•    Four years of administrative support experience which includes an environment exposed to public contact

Passing scores on a basic Excel, Proofreading, and Accounts Payable test are required.

A pre-employment background check is required.

Applications for this position accepted until 1/25/2018.

Apply Now

DuPage County is an Equal Opportunity Employer