The County of DuPage
Wheaton, Illinois
 

Recorder FAQ 

Recording

What documents are commonly recorded in the Recorder's Office?  

The most common documents recorded in our office are related to property located in DuPage County. The Recorder’s Office will record any document presented for recording as long as the document meets statutory requirements. Examples of recorded documents include:

  • Deeds
  • Mortgages
  • Assignments of Mortgage
  • Modifications
  • Releases/Satisfactions
  • Lis Pendens
  • Liens
  • Judgments
  • UCCs
  • Plats

 

How do I record my document(s)? 

Submit completed document and recording fees by:

A document is recorded if all required information is provided and fees are paid (see Forms & Fee Schedules). An incomplete document is returned to the submitter.

The recorded document is stamped with an assigned number and date, then indexed and imaged.  The original is mailed back to the name and address provided, or if eRecorded, electronically returned to the submitter.

 

What type of document do I need to change the ownership of my property? 

Ownership of property can be changed by various types of Deeds. Deed forms are not available from the Recorder’s Office and cannot be completed by employees of the Recorder’s Office. Forms can be obtained from various locations such as office supply stores, law offices and the internet. If you require help completing the form, you need to seek the assistance of an attorney. The Recorder’s Office does not provide legal advice.

 

What do I need to record a deed? 

A completed deed and all applicable forms (see Forms & Fee Schedules). Our office cannot advise you on what forms or content is required for your particular document.

  • Completed Deed
  • PTAX Form(s) and/or Exemption Statement
  • Municipal Transfer Stamps, if applicable
  • Metes & Bounds Affidavit, if applicable
  • Taxpayer’s Name & Address
  • Property Address
  • Permanent Parcel Number (commonly found on real estate tax bill)
  • Property Legal Description

 

Who records the release or satisfaction of mortgage and returns it to the property owner? 

A Release or Satisfaction of Mortgage is typically sent by the mortgage company either directly to our office or to the homeowner to record.

The recorded original document is mailed back to the name and address provided.  A document that is eRecorded is electronically returned to the submitter.

 

What are the requirements to record a plat? 

Plats require a plat recording fee (see Forms & Fee Schedules) and the following information:

  • Subdivision, Re-Subdivision, Consolidation, Assessment, P.U.D. & Condo Declaration:
    • Permanent Parcel Number
    • Legal Description
    • Title
    • Submitted By: Name & Mailing Address
    • Surveyor’s or Engineer’s Signature & Seal
    • Owner’s Signature, Notarization recommended
    • County Clerk’s Signature & Seal
    • Subdivision Plats Only: School District Statement
     
  • Abrogation, Annexation, Disconnection, Condo Amendment, Dedication, Easement, Exhibit, Highway, Survey & Vacation:
    • Permanent Parcel Number
    • Legal Description
    • 1st &/or 2nd Party
    • Submitted By: Name & Mailing Address
    • Surveyor’s or Engineer’s Signature & Seal
    • All Vacation Plats Only: stamp “Vacated”
     

Can I record a copy of a document?  

Yes, a copy can be recorded. At the time of recording it will be stamped “copy.”

 

Are Articles of Incorporation required to be recorded? 

As of January 1, 2011 Articles of Incorporation are no longer required to be recorded in our office.

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eRecording

How do I record online? 

You can record online by setting up an account through one of the following vendors:

 

Are there fees to setup an eRecording account? 

Any fees to setup an eRecording account are determined between customer and vendor.

 

How are eRecorded documents returned? 

Documents that are eRecorded are electronically returned to the submitter.

What documents can be eRecorded? 

The majority of documents eRecorded are related to property located in DuPage County.  Deeds, Plats and DD-214s are not currently being accepted for eRecording.

Examples of recorded documents:

  • Mortgages
  • Assignments of Mortgage
  • Modifications
  • Releases/Satisfactions
  • Lis Pendens
  • Liens
  • Judgments
  • UCCs

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Research

What documents are available in the Recorder’s Office?  

Examples of recorded documents available in our office or online:

  • Deeds
  • Mortgages
  • Assignments of Mortgage
  • Modifications
  • Releases or Satisfactions of Mortgage
  • Lis Pendens
  • Liens
  • Judgments
  • UCCs
  • Plats
  • DD-214s (complete DD-214 Request, see Forms & Fee Schedules)
  • Foreign Marriage Licenses
  • Corporation Papers
  • State & Federal Tax Liens

 

How do I obtain copies of documents recorded at the DuPage County Recorder’s Office? 

 

What is a certified copy and how can I obtain one? 

A certified copy is a true and exact copy of the original document recorded in our office. It can be obtained for an additional fee from our office or it can be requested online (see Forms & Fee Schedules).

 

What information is needed to research documents recorded in the Recorder’s Office? 

One or more of the following is required:

  • Name
  • Document Number
  • Property Parcel Number (commonly found on real estate tax bill)
  • Property Address


Note:  Property records can be searched in our office from 1839 to present. Computer searches can be searched from 1961 to present by name, 1985 to present by property parcel number and 1995 to present by property address. Plats can be searched from the 1800's to present.

 

How do I obtain proof I own my property?  How do I obtain proof my mortgage has been paid off? 

  • A copy of your Deed, showing ownership of the property, can be obtained from our Research Department or online. It does not reflect whether liens have been recorded or released against the property.
  • A copy of your release or satisfaction, showing an individual mortgage has been paid off, can be obtained from our research department or online, once recorded.
  • Recorded original documents are mailed back to the name and address provided. Documents that are eRecorded are electronically returned to the submitter.

 

How do I obtain a copy of my Plat of Survey? 

Plats of Survey are not commonly recorded in our office. If they are recorded, a copy would be available through our Research Department or online.

 

How do I find the sale price or assessed value of a property? 

Questions about the sale price or assessed property value should be directed to your Township Assessor’s Office or the County Supervisor of Assessments for further information (see Forms & Fee Schedules).

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Online Documents

How do I obtain copies of recorded documents online and what is the fee? 

The imaging and printing of documents are available at no charge through Online Documents. Certified copies are available for a fee.

 

How do I search online for recorded documents? 

Note: Property records can be searched in our office from 1839 to present. Computer searches can be searched from 1961 to present by name, 1985 to present by property parcel number and 1995 to present by property address. Plats can be searched from the 1800’s to present.

To search online:

  1. Select Online Documents link 
  2. Select Visit Online Documents Portal
  3. Enter the Access Code and select Submit
  4. Select Start Searching
  5. Accept the Disclaimer Agreement to continue
  6. Complete ONE field on the document search window
  7. Select Search
  8. Document Numbers will list on the results window
  9. Select document number to view
  10. Enter the Access Code and select Submit
  11. Document details will appear on the Full Document Detail page
  12. To view the document select Image (this document is displayed as a .pdf)

 

What can I do if the image of my document does not display? 

Here are a few steps that may assist you with obtaining the image:

  • A standard free version of Adobe Reader must be installed.
  • Turn off your pop up blockers or add our site to the pop up blocker settings.
  • Add our site to the Compatibility View Settings in the Tools option of the menu bar.

 

Why do copies from the Recorder’s website state “Unofficial Copy” on them? 

Documents imaged and printed from our website are marked “Unofficial Copy” to prevent duplication and resale of documents.

 

How can I remove or redact personal information such as my social security number from public records? 

  1. Search documents using How do I search online for recorded documents? 
  2. View each image for personal information:
    • Social Security Number
    • Employer Taxpayer Identification Number
    • Driver’s License Number
    • State ID Number
    • Passport Number
    • Checking/Savings Account Number
    • Credit/Debit Card Number
    • PIN Code from an internet website (PIN unrelated to property)
     
  3. If no personal information is found then no further action is required. If you have located any documents that require redaction select the Redaction Request link from our home page and complete the form.

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Forms & Fee Schedules

The following are found on the Recorder Fee Schedules:

  • Plat Recording Fee Schedule
  • Recording Fee Schedule
  • Research Fee Schedule
  • UCC Recording Fee Schedule

The following are found on the Online Forms:

  • Recorder Abbreviations
  • DD-214 Request Form (Military Discharge)
  • Exemption List & Sample Exemption Statement
  • Metes & Bounds Affidavit
  • Monument Record
  • Municipal Transfer Stamps
  • Plat Requirements
  • Plat Recording Fee Schedule
  • Recording Fee Schedule
  • Research Fee Schedule
  • UCC Recording Fee Schedule
  • PTax-203 Form
  • PTax-203a Form
  • PTax-203b Form
  • Ptax-NR Form
  • Township Assessor Offices

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Other

How do I change the name and mailing address on my real estate tax bill? 

To change only the name & mailing address of a real estate tax bill please contact the DuPage County Clerk’s Office.

 

Does your office have a Notary Public available?  What do I need to have my signature notarized? 

Yes. Our Notaries will only notarize documents being presented for recording in the DuPage County Recorder’s Office and will require a valid form of photo ID. It is at the discretion of the Notary whether or not they will notarize a signature. Notaries in our office are not always available.

 

Does the DuPage County Recorder’s Office report recorded documents to the credit bureaus? 

No, our office does not report any information to any of the credit bureaus. Credit bureaus purchase information from third parties. For information about items on your credit report or how to remove items from your credit report, please contact the reporting credit bureau.

 

Can I be notified of documents recorded against my name or property? 

Yes, subscription is free of charge and can be completed at the Property Fraud Alert link or by calling (800)728-3858. For further questions and details contact the DuPage County Recorder’s Office. However, the subscription cannot be completed by employees or in the office of the Recorder.

 

What is a Deed Recording Notification and why did I receive this? 

Deed Recording Notifications are sent to homeowners notifying them that a Quit Claim Deed was filed affecting their property. 

 

What is a title search and how do I get a title search?   

A title search is a full property search showing ownership and all related property information. A title insurance company can perform and guarantee a full property search.

The Research Department can only assist with searches for recorded documents, but does not provide full search services. Our office is not insured for errors and omissions.

 

Is the Recorder’s Office affiliated with any outside deed providers? 

No. Copies of all recorded documents can be obtained from our office. Some fees do apply; please see Forms & Fee Schedules.

 

Where can I find the State Statutes or County Ordinances that pertain to the DuPage County Recorder’s Office? 

The State Statutes and County Ordinances that pertain to the DuPage County Recorder’s Office policies, requirements and fees can be obtained in our How to section.

 

What are the Recorder’s business hours and contact information? 

Normal business hours are Monday through Friday, 8am - 4:30 pm. The Recorder's Office is closed for observed holidays as noted on the DuPage County Calendar.

Contact Information  

Send us a question 

 

What are acceptable forms of payment? 

We accept the following forms of payment:

  • Credit Card - Visa or MasterCard Only
  • Check (no starter checks) - Payable to: DuPage County Recorder
  • Money Order - Payable to: DuPage County Recorder
  • Cash

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More » Contact Us

Main Office Phone:
630-407-5400

Research Phone:
630-407-5401 

Office Hours:
8 a.m. - 4:30 p.m.
Monday - Friday

Address:
DuPage County Recorder
421 N. County Farm Road
Wheaton, IL 60187

Email:
recorder@dupageco.org