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The County of DuPage
Wheaton, Illinois
 

Office of the County Auditor, Bob Grogan, CPA, CFE​

County Financial Reports

These reports provide the detail of individual County expenditures, for several prior fiscal years in addition to the most current month, in searchable pdf format using Adobe Reader software. Expenditure detail for a specific department, purchase order, check number, vendor or budget category can be obtained on the Auditor's Transparency in Government webpage.

In May 2014, DuPage County implemented a new Enterprise Resource Planning (ERP) System to replace a thirty year old financial accounting software package. The new ERP System provides many advantages in financial reporting compared to the previous software. In conjunction with the implementation of this new system, the financial reports provided on the County Auditor's webpage are also transitioning to a new format.

Checkbook Online - Dynamic / Interactive Searching

There are two Checkbook Online webpages that provide for dynamic, interactive searches of County expenditure detail.  Updated monthly.

County Revenue and Expenditures Report

The report includes a summary of the revenue and expenditures for each fund and department with subtotals by budgetary line item and the net operating gain or loss.  Updated daily.

Expenditure Detail Reports in Adobe Acrobat PDF Format

These reports are generated from the Checkbook Online databases in a pre-formatted, Adobe Acrobat PDF format.  The reports can be printed and are searchable. The reports are updated monthly.

Payment Detail Report

The report provides detailed information of departmental payments for goods and services.

Vendor Expenditure Report

The report lists the detail for payments to vendors for goods and services acquired by the County.  

Purchase Order / Contract Expenditure Report

The report lists the detail for payments made under a purchase order or contract. 

Purchase Order by Vendor Expenditure Report

The report lists the detail for purchase order(s) for each vendor. 

Report DescriptionLinks to Reports

County Revenue and Expenditures Report

  • The report includes a summary of the revenue and expenditures for each fund and department with subtotals by budgetary line item.
  • The current (2018) and prior (2017) fiscal year reports are updated each business day until the fiscal year is closed.
  • The prior fiscal years reports are closed and in their final versions.

 

 

  Payment Detail Report 

  • The report provides detailed information of departmental payments for goods and services, and is sorted by company, accounting unit, account, and vendor. 
  • The reports prior to the implementation of the ERP System on May 1, 2014, are sorted by fund, department, and account with subtotals by budgetary line item.
 

  Vendor Expenditure Report

  • The report lists the detail for payments to vendors for goods and services acquired by the County.
  • The reports from the ERP System beginning May 1, 2014, and after are sorted alphabetically by vendor name and date and include the company, accounting unit, and account with subtotals by vendor.
  • The reports prior to the implementation of the ERP System on May 1, 2014, are sorted alphabetically by vendor name and date and include the fund, department, and account with subtotals by budgetary line item. 
 

Purchase Order/Contract Expenditure Report

  • The report lists the detail for purchase order and contract payments only.
  • The reports from the ERP System beginning May 1, 2014, and after are sorted by company, accounting unit, vendor name, and account, with payment totals for each purchase order.
  • The reports prior to the implementation of the ERP System on May 1, 2014, are sorted alphabetically by vendor name with payment totals for each purchase order and/or contract.   
 

Purchase Order by Vendor Expenditure Report

  • The report lists the detail for purchase order(s) for each vendor.
  • The report is sorted alphabetically by vendor name and purchase order number with payment totals for each purchase order. 

The following items should be noted in using the reports referenced above:

  • The reports contain information which is unaudited.
  • The reports may contain accounting adjustments or reclassifications.
  • Due to limitations in the reporting system, the vendor's name or description of services may be abbreviated.
  • The reports contain information about expenditures subject to DuPage County Board budgetary appropriation.
  • The following entities are not included in the reports:
    • DuPage Airport Authority
    • DuPage Forest Preserve
    • DuPage Health Department
    • DuPage Housing Authority
    • DuPage Water Commission
  • Transactions for the DuPage Emergency Telephone System Board (ETSB) became available in the reports beginning fiscal year 2012.
  • The reports do not contain expenditures categorized as personnel-related or salary information.
  • The County Balance Sheet is updated each business day on the County Auditor's intranet web page. It is currently available to DuPage County employees only. The report is preliminary and unaudited and does not include the Health Department, Collector's accounts, trust and agency accounts and Treasurer's holding accounts.

If you have any questions, or suspect any misuse of County resources, please call the Audit Hotline at 630-75-AUDIT (630-752-8348), audithotline@dupageco.org.