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The County of DuPage
Wheaton, Illinois
 

Privacy Policy

THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION.

PLEASE REVIEW IT CAREFULLY.

Purpose of this Notice 

The Federal government has enacted new legislation titled the Health Care Portability and Accountability Act or “HIPAA”. This legislation addresses many areas of the health care industry.

This notice tells you about how we use and disclose your medical information. It tells you about your rights and our responsibilities to protect the privacy of your medical information. It also tells you how to complain to us, or the government if you believe that we have violated any of your rights or any of our responsibilities.

We are required by law to maintain the privacy of your medical information. We must give you a copy of this notice and get your signature that you have received it. We must follow the terms of this notice that are currently in effect.

If we revise this notice, a copy of the revised notice will be available upon request, posted at our location and on our website. We may change our practices and those changes may apply to medical information we already have about you as well as any new information.

This notice will be given to you on the date that you first receive treatment from the DuPage Convalescent Center. In an emergency, we will give you the notice as soon as possible after the emergency treatment has been given.

How we use or disclose your medical information

For Treatment – We will use medical information about you to provide you with treatment and services. We may share this information with members of our healthcare staff or with others involved in your care such as doctors, nurses, or health care facilities. For example, a nurse who is caring for you will report any changes in your condition to your doctor and other members of the interdisciplinary care team. We may also disclose your health information to a member of your family or other person who is involved in your care.

For Payment – We may use or disclose your medical information to bill and collect payment for the services we provide to you. For example, we may need to give your health insurance plan, such as Medicare and Medicaid information about your diagnosis, treatment and supplies used. We may also contact your insurance plan to confirm your coverage or to request prior approval for a planned treatment or service.

For Health Care Operations – We may use or disclose your medical information for operational purposes. For example, we may use your medical information to evaluate our services, including the performance of our staff in caring for you. We may also use this information to learn how to continually improve the quality and effectiveness of the health care services that we provide to you.

Common Disclosures for Treatment, Payment or Health Care Operations – Your name and address may be used to send you resident satisfaction surveys.

We may contact you by telephone, mail or by e-mail at the DuPage Convalescent Center, your home or your office to remind you of an appointment you have with us or anything else about the health care services we provide or payment for your health care services. We may leave messages for you. If you want us to contact you in a certain way or at a certain location, see "Right to Receive Confidential Communications" in this notice.

There are some services that are provided for us by our business associates such as accountants, consultants and attorneys. Whenever we share information with our business associates we will have a written contract with them that requires that they protect the privacy of your medical information. We may use and disclose health care information to the Illinois Department on Aging Long Term Care Ombudsman Program.

Other Use and Disclosures of Your Medical Information

Fund-raising – Your name and address and the dates you received treatment or services may be added to a mailing list of residents in order to invite you to a fund-raising event or to send you a newsletter. If you do not want to receive these communications, please notify our Privacy Officer in writing.

Treatment Alternatives – We may use and disclose medical information about you to tell you about other health care treatment available to you. If you do not want to receive these communications, please notify our Privacy Officer in writing.

Health Related Benefits and Services - We may use and disclose medical information about you to tell you about other health care benefits or services that may interest you. If you do not want to receive these communications, please notify our Privacy Officer in writing.

Involved in Your Care or Payment for Your Care – We may disclose medical information about you to a family member, other relative, close friend or any other person identified by you if they are involved in your care or payments related to your care. We may also use or disclose medical information about you to notify those persons of your location, general condition or death. If there is a family member, other relative or close friend to whom you do not want us to disclose medical information about you, please notify our Privacy Officer in writing.

Resident Directory – Your name, room number, and your medical condition described in general terms will be listed in our directory. This directory will be used when visitors ask for you by name. We will also list your religious affiliation in a directory. Your religious affiliation will only be given to members of the clergy who ask for this information. If you do not want to be included in our directory, or you wish to limit the information we include in the directory you must notify our Privacy Officer of your objection.

Use or Disclosures that are Required or Permitted by Law

Disaster Relief – We may use or disclose medical information about you to assist in disaster relief efforts. This will be done to notify family members or others of your location, general condition or death in case of a natural or man-made disaster.

Required by Law – We may use or disclose medical information about you when the law requires us to do so.

Communicable Diseases – We may disclose your medical information to a person who may have been exposed to an infectious disease or who is at risk of spreading the disease or condition.

Public Health Activities - We may disclose medical information about you for public health activities to prevent or control disease.

Victims of Abuse, Neglect or Domestic Violence – We may disclose medical information about you to a government agency if we believe you are the victim of abuse, neglect or domestic violence.

Health Oversight Activities – We may disclose medical information about you to a health oversight agency.

Food and Drug Administration – We may disclose medical information about you to monitor drugs or devices controlled by the Food and Drug Administration.

Legal Activities - We may disclose medical information about you in response to a court proceeding, a subpoena or other legal process.

Disclosures for Law Enforcement Purposes – We may disclose medical information about you to law enforcement officials for law enforcement purposes:

  • As required by law;
  • In response to a court order or other legal proceeding;
  • To identify or locate a suspect, fugitive, material witness or missing person;
  • When information is requested about an actual or suspected victim of a crime;
  • To report a death as a result of possible criminal conduct;
  • About crimes that occur on our premises;
  • To report a crime in emergency circumstances;

Funeral Directors, Coroners and Medical Examiners – We may disclose medical information about you as needed to allow these people to do their jobs.

Organ Donation – We may disclose medical information about you to organ procurement organizations if you are an organ donor.

Workers' Compensation – We may disclose medical information about you to comply with workers' compensation laws that provide benefits for work-related injuries or illnesses.

Public Health or Safety – We may use or disclose medical information about you if we believe it is necessary to prevent a threat to the health or safety of a person or the general public.

Military – If you are a member of the Armed Forces, we may use and disclose medical information about you to your military command.

National Security and Intelligence – We may disclose medical information about you to authorized federal officials for national security and intelligence activities.

Security Clearance – We may use medical information about you for a required security clearance.

Inmates – We may disclose medical information about you to a correctional institution or law enforcement official that has custody of you.

Research – We may disclose your medical information to researchers under certain limited circumstances.

Uses or Disclosures that Require Your Authorization 

Other uses and disclosures will be made only with your written authorization. You may cancel your authorization at any time by notifying our Privacy Officer in writing of your desire to cancel it. If you cancel an authorization it will not have any affect on information that we have already disclosed. Some examples of uses or disclosures that may require your written authorization are:

  • A request to take a picture of you for our marketing materials;
  • A request to provide your medical information to an attorney for use in a civil law suit.

Your Rights 

The information contained in your health or medical record is the physical property of the DuPage Convalescent Center. The information in it belongs to you. You have the following rights:

Right to Request Restrictions – You have the right to ask us not to use or disclose your medical information for a particular reason related to treatment, payment or our operations. You may ask that family members or other individuals not be informed of specific medical information. That request must be made in writing to our Privacy Officer. We do not have to agree to your request. If we agree to your request, we must keep the agreement, except in the case of a medical emergency. Either you or the DuPage Convalescent Center can stop a restriction at any time.

Right to Receive Confidential Communications - You have the right to ask that we communicate with you in a certain way or at a certain place. If you want to request confidential communications the request must be made in writing to our Privacy Officer. We must agree to your request if it is reasonable.

Right to Inspect and Copy Your Medical Information – You have the right to ask to inspect and obtain a copy of your medical information. You must submit your request in writing to our Privacy Officer. If you request a copy of the information or we provide you with a summary of the information we may charge a fee for the costs of copying, summarizing and/or mailing it to you. If we agree to your request we will tell you. We may deny your request under certain limited circumstances. If your request is denied, we will let you know in writing and you may be able to request a review of our denial.

Right to Request Amendments to Your Medical Information – You have the right to request that we correct your medical information. If you believe that any medical information in your record is incorrect or that important information is missing, you must submit your request for an amendment in writing to our Privacy Officer.

We do not have to agree to your request. If we deny your request we will tell you why. You have the right to submit a statement disagreeing with our decision. We may deny your request if we determine that the information:

  • Was not created by us;
  • Is not part of the medical information that we maintain;
  • Is in records that you are not allowed to inspect and copy; and/or
  • Is already accurate or complete.

Right To An Accounting of Disclosures of Health Information – You have the right to find out what disclosures of your medical information have been made. The list of disclosures is called an accounting. The accounting may be for up to six (6) years prior to the date on which you request the accounting, but cannot include disclosures made before April 14, 2003.

We are not required to include disclosures for treatment, payment or healthcare operations or certain other exceptions. Requests for an accounting of disclosures must be submitted in writing to our Privacy Officer. You are entitled to one free accounting in any twelve (12) month period. We may charge you for the cost of providing additional accountings. We will notify you in advance if there will be a charge.

Right To Obtain a Copy of the Notice – You have the right to request and get a paper copy of this notice and any revisions we make to the notice at any time.

Complaints

You have the right to complain to us and to the United States Secretary of Health and Human Services if you believe we have violated your privacy rights. There is no risk involved if you file a complaint.

To file a complaint with us, contact by phone or by mail:

Our Privacy Officer:
Mona Hunter, Manager of Social Services and Admitting
DuPage Convalescent Center
400 N. County Farm Road
Wheaton, IL 60187
(630) 784-4499 - Phone
(630) 784-4244 Fax

To file a complaint with the United States Secretary of Health and Human Services send your complaint to him or her in care of:

Office of Civil Rights
U.S. Department of Health and Human Services
200 Independence Avenue, SW
Washington, D.C. 20201

Questions and Information

If you have any questions or want more information about this Notice of Privacy Practices, please contact

Mona Hunter, Manager of Social Services and Admitting
DuPage Convalescent Center
400 N. County Farm Road
Wheaton, IL 60187
(630) 784-4499 - Phone

Contact us by mail with written requests for information as defined under the Your Rights section of this notice. Complaints or questions may be made by phone or in writing.

The current effective date of this Privacy Notice is: April 14, 2003

More » Contact Us

Administrator:
Janelle Chadwick

Phone:
630-665-6400

Fax:
630-784-4203

Address:
DuPage Care Center
400 N. County Farm Rd.
Wheaton, IL 60187

Email: dpcc@dupageco.org