Job Details for 1153 - EO Principal Legal Secretary
FLSA STATUS: Non-Exempt
Under general direction; performs work of moderate
difficulty in advanced clerical, secretarial, and stenographic duties of a
legal nature; performs related work as required.
FEATURES OF THE CLASS
An employee in this class is responsible has
responsibility for difficult legal secretarial and delegated administrative
duties which requires making responsible decisions and policies for assigned
area and other staff positions. Considerable independent judgment and
independent action in establishing or adopting work procedures to new
situations is required. Work of this class differs from Senior Legal Secretary
by the performance of more complex administrative responsibilities such as in
the independent preparation of press release materials.
DUTIES AND RESPONSIBILITIES
The list of duties and responsibilities is
illustrative only, and is not a comprehensive listing of all the duties and
responsibilities performed by positions in this class.
responsible administrative duties including the assembly and interpretation of
technical information, the preparation of informational and press release
materials, and the study and reorganization of administrative and office
• Takes and transcribes legal dictation of a varied, complex,
and difficult nature
• Ensures initiation and completion of various
legal processes and documents
• Provides orientation, cross-training and
general technical advice to other clerical and secretarial personnel
Maintains regular attendance and punctuality
• Adjusts work assignments and schedules in the
event of an emergency to participate in emergency preparedness, response, and
recovery activities as assigned.
• Depending on assignment may maintain
required emergency management training, licensure and/or certifications.
• Performs related duties as required or assigned within job classification.
To perform this job successfully, an individual
must be able to perform each essential duty satisfactorily. The requirements
listed below are representative of the knowledge, skill, and /or ability
required. Reasonable accommodations may be made to enable individuals with
disabilities to perform essential functions.
Current office practices, procedures, and equipment
• Business English,
spelling, punctuation, and arithmetic
• Legal terminology, documents,
• County policies and procedures
• Applicable federal,
state, and local laws, rules, regulations, codes, and/or statutes
• Using computer hardware and software including work
processing, spreadsheets, databases, email, etc.
secretarial, administrative, and coordinative duties involving advanced
understanding of the Inter-relationships of the judicial system and its
• Taking and transcribing of direct verbal dictation of a
legal nature and in typing
• Applying an acquired knowledge of
procedures, rules, regulations, and services of office to which assigned
• Manage projects and multiple priorities
• Establish and maintain effective working relationships
with department and division staff, other departments and others, such as
• Communicate and use interpersonal skills to interact with
coworkers, supervisor, the general public, etc. to sufficiently exchange or
convey information and to receive work direction
• Ensure compliance
with applicable federal, state, and local laws, rules, and regulations and
• Convey excellent oral and written communication
• Work effectively under stress
• Maintain confidentiality
Four years of experience in skilled stenographic and
secretarial work, at least three years of which were of a legal nature; or, an
equivalent combination of education and experience sufficient to successfully
perform the essential duties of the job such as those listed above.
The physical demands described here are
representative of those that must be met by an employee to successfully perform
the essential functions of the job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a
negligible amount of force frequently or constantly to lift, carry, push, pull
or otherwise move objects, including the human body. Sedentary work involves
sitting most of the time. Jobs are sedentary if walking and standing are
required only occasionally and all other sedentary criteria are met.
The work environment characteristics described here are
representative of those an employee encounters while performing the essential
functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
Position is typically office or administrative work and is not substantially
exposed to adverse environmental conditions.