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The County of DuPage
Wheaton, Illinois

Job Details for 1183 -EO Department Supervisor

Job Description

FLSA STATUS: Exempt
GRADE: 311


POSITION SUMMARY
Under administrative direction; performs work of considerable difficulty in the supervision of one functional area of the DuPage County Treasurer's Office; performs related duties as required.

DISTINGUISHING FEATURES OF THE CLASS
The employee in this class has responsibility for supervising one of the functions for the Treasurer's office. Supervision is exercised over support personnel. This position receives direction primarily from the Deputy Treasurer for the designated function, but may also receive direction from the Treasurer.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.

• Serves as assistant to a Deputy Treasurer
• Supervises the work of subordinate personnel engaged in processing investment decision, collecting payments, and providing information to the public
• Oversees the original billing of real estate tax parcels, from design and layout through balancing totals and mailing
• Handles the delinquent cycle of real estate parcels
• Reviews department procedures which may include, but is not limited to, tax reductions and court ordered refunds, condemnations, prepaid tax, tax objection cases, bankruptcy cases, forfeiture/seizure cases, the senior deferral program, tax divisions, omitted/additional billing, roll-back billing, year-end abstracting of the total tax levy, current and non-current tax distributions, final statements to the taxing bodies, year-end NSF payments and all on-line corrections made to the real estate file
• Processes all sale in error court orders
• Processes all tax exemption approvals and denials
• Audits reports; and completes special projects.
• Recommends hires and promotions, directs, and evaluates employment decisions for all assigned positions
• Maintains regular attendance and punctuality

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
• Adjusts work assignments and schedules in the event of an emergency to participate in emergency preparedness, response, and recovery activities as assigned.
• Depending on assignment may maintain required emergency management training, licensure and/or certifications.
• Performs related duties as required or assigned within job classification.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Knowledge of:
• Specialized terminology of the treasurer's office
• County resolutions, ordinances and State Statutes that pertain to the activities of the Treasurer's office
• Data processing as related to accounting functions
• Public (government) accounting practices.
• Current office practices, procedures and equipment
• County policies and procedures
• Applicable federal, state, and local laws, rules, regulations, codes, and/or statutes
• Management and leadership principles

Skill in:
• Interpreting and applying department policy
• Utilizing information processing for efficient record keeping
• Using computer hardware and software including word processing, spreadsheets, databases, email, etc
• Applying an acquired knowledge of procedures, rules, regulations and services applicable to the assigned office
• Planning, scheduling and supervising the work of others

Ability to:
• Manage projects and multiple priorities simultaneously
• Establish and maintain effective working relationships with department and division staff, other departments and others, such as vendors
• Communicate and use interpersonal skills to interact with coworkers, supervisor, the general public, etc. to sufficiently exchange or convey information and to receive work direction
• Ensure compliance with applicable federal, state, and local laws, rules, and regulations and statutory requirements
• Convey excellent oral and written communication
• Work effectively under stress
• Maintain confidentiality
• Monitor and evaluate employees
• Prioritize and assign work
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals
• Plan, organize, manage and evaluate the work of the division to ensure efficient, timely and cost-effective services
• Plan, analyze, and evaluate programs and services, operational needs, and fiscal constraints
• Provide leadership to effectively resolve issues

SUPERVISORY RESPONSIBILITIES
Exercises supervision of personnel in related area of responsibility.

EDUCATION and/or EXPERIENCE
Completion of two (2) years of college coursework in business or accounting and five (5) years of general office experience with a minimum of three (3) years working within the DuPage County Treasurer's Office; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions.

CERTIFICATES, LICENSES, REGISTRATIONS
None