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The County of DuPage
Wheaton, Illinois

Job Details for 1203 - County Administrator (formerly Chief of Staff)

Job Description

GRADE: 321

Under administrative direction; performs work of unusual difficulty providing administrative direction to departments and agencies under the County Board jurisdiction.   Advises the County Board and the County Board Chairperson of County operations; performs related work as required.

An employee in this single incumbent position serves as the County Administrator who manages and provides oversight of County Board departments and agencies senior staff, committees, legislative and fiscal matters. This position acts as the County Board Chairperson’s and County Board’s liaison regarding the coordination and management of policy initiatives, operational issues and strategic plan within the daily operations of the County. Work involves an extensive amount of communication and interaction with senior staff members, the public and high-level representatives from other governmental organizations. Administrative direction is provided by the County Board Chairperson and the County Board.

The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.

• Advises the County Board Chairperson, the County Board and senior staff regarding various policy initiatives and operational issues where there may be no prior established procedures
• Ensures all affairs of the County are carried out in a responsible and efficient manner
• Administers and provides general oversight of all policies, ordinances and resolutions adopted by the County Board
• Furnishes the County Board Chairperson and the County Board with information concerning the operations of the county departments, elected offices, or committees necessary for the Board to exercise its powers
• Facilitates the communication of information regarding County operations on a regular basis with community groups, representatives from State and local governments and staff from the various forms of media
• Acts as a liaison between the County Board Chairperson, the County Board, Committees, departments, county-wide elected officials, local legislators, government officials, and community groups as directed by the County Board Chairperson or County Board
• Oversees and directs senior staff on operational issues as directed by County Board Chairperson and provides overall  line supervision for all senior staff
• Prepares and conducts evaluations of department heads with the County Board Chairperson
• Assists and advises with the development of the annual County budget
• Monitors and advises the County Board of the financial status and impending activities impacting or within the County and provides analysis and reports as needed
• Assists the County Board Chairperson and County Board with the preparation of the County Board meeting agendas, Committee agendas and supporting documentation
• Oversees the staff in County Board office ensuring an adequate response to the need of the County Board, County Board Chairperson and Committees
• Works to ensure that the ordinances, resolutions of the County Board, the County Code are enforced by the appropriate authority
• Communicates the status of pertinent issues and projects to the Chairperson on a regular basis
• Coordinates research and acts as lead for special projects
• Prepares directives for senior staff as requested by the Chairperson
• Coordinates and participates in strategic planning for County programs and operations
• Reviews and recommends changes to the organizational structure within the County Board Departments
• Serves as a liaison to various committees at the direction of the County Board Chairperson
• Completes policy research and analysis
• Manages staff to ensure that terms and conditions of leases, contracts and other agreements are compliant and addresses any issues for resolution
• Maintains active contact with various business and government officials to keep updated with new directives and legislation; acts as liaison between the County Board Chairperson and local legislators, government officials, County department heads and a variety of community groups
• Provides leadership and direction to senior staff
• Recommends hires and promotions, directs and evaluates employment decisions for all assigned positions
• Supports the County Incident Command and Emergency Management Systems in preparedness, response and recovery efforts
• Maintains 24/7 availability to respond to emergencies, exercises and other related activities
• Maintains regular attendance and punctuality

• Performs related duties as required or assigned within the job classification.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Knowledge of:
• Public and government administration
• Legislative /legal processes, including statutes, ordinances, policies and procedures
• State and local government officials and community groups
• Project management and organizational concepts
• Local and regional issues and institutions
• Management and leadership principles
• Current office practices, procedures and equipment
• County policies and procedures
• Applicable federal, state, and local laws, rules, regulations, codes, and/or statutes

Skill in:
• Planning and organizing projects with county-wide impact
• Developing and evaluating new and revised methods
• Research and analysis of statutes and legislation
• Communicating information in order to facilitate understanding
• Planning, scheduling and supervising the work of others
• Using computer hardware and software including word processing, spreadsheets, databases, email, etc.
• Applying an acquired knowledge of procedures, rules, regulations and services applicable to the assigned office

Ability to:
• Monitor and evaluate employees
• Prioritize and assign work
• Manage division operations
• Manage projects and multiple priorities simultaneously
• Analyze and develop policies and procedures
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals
• Apply program practices to complex situations
• Demonstrate integrity, ingenuity and inventiveness in the performance of assigned tasks
• Prepare and administer approved budgets
• Manage change and sensitive topics
• Plan, organize, manage and evaluate the work of the division to ensure efficient, timely and cost-effective services
• Plan, analyze, and evaluate programs and services, operational needs, and fiscal constraints
• Establish and maintain effective working relationships with department and division staff, other departments and others, such as vendors
• Communicate and use interpersonal skills to interact with coworkers, supervisor, the general public, etc. to sufficiently exchange or convey information and to receive work direction
• Ensure compliance with applicable federal, state, and local laws, rules, and regulations
• Interpret and apply applicable laws, rules, and regulations
• Provide leadership to effectively resolve issues
• Convey excellent oral and written communication
• Work effectively under stress
• Completes required training programs
• Stays current with County Emergency Management operational policies and procedures
• Maintain confidentiality

Exercises supervision of personnel in related area of responsibility.

Completion of a Master’s degree in Business Administration, Public Administration, Communication or a related field and ten years of experience in government administration including experience with the legislative and/or legal process at the State and Federal level; five years of experience in a management level position; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions.