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The County of DuPage
Wheaton, Illinois

Job Details for 1208 - EO Assistant Recorder Legal

Job Description

FLSA STATUS: Exempt
GRADE: 315


POSITION SUMMARY
Under direction; performs work of considerable difficulty in the administration of legal, financial and human resources functions; performs related work as required.

DISTINGUISHING FEATURES OF THE CLASS
This Assistant Recorder/Legal serves as the chief legal staff assistant to the Recorder with the responsibility for the administration of the legal and human resources functions of the Recorder's office according to guidelines established by the County Board, and the Recorder. This position is responsible for furnishing legal opinions and interpretation to the Recorder of the County. The Assistant Recorder/Legal receives professional direction from the Recorder. Customarily and regularly directs the work of two or more other employees.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.

• Serves as chief legal advisor and furnishes legal opinions to the Recorder
• Conducts research and prepares various legal opinions on various legal questions for the Recorder
• Prepares and reviews ordinances, resolutions, contracts, deeds and other legal document
• Oversees Freedom of Information Act (FOIA's) and Sarbanes-Oxley requests
• Assists local law enforcement agencies with fraud and identity theft procedures as well as researching records of potential suspects in criminal matters
• Renders oral and written opinions on the legal consequences
• Supervises, plans and organizes the functions of selection, employee relations and training
• Consults and advises management regarding departmental needs in these areas
• Provides interpretation of office policies while supervising clerical staff
• Evaluates all phases of accounting and financial systems
• Recommends hires and promotions, and directs employment decisions for all assigned positions
• Establishes and maintains a professional work environment while providing appropriate leadership and direction
• Promotes positive morale, creativity and teamwork among staff; evaluates employee performance and sets clear goals and expectations
• Analyzes the systems and recommends improvements
• Initiates improvements to cost accounting system
• Writes and modifies office operational manual
• Monitors revenue trends
• Develops organizational manuals
• Prepares special reports and legal and financial analyses and analyses of departmental budgetary and cost accounting activities.
• Participates in the review of the Recorder's Office annual audit report and its management findings
• Maintains regular attendance and punctuality

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
• Adjusts work assignments and schedules in the event of an emergency to participate in emergency preparedness, response, and recovery activities as assigned.
• Depending on assignment may maintain required emergency management training, licensure and/or certifications.
• Performs related duties as required or assigned within job classification.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Knowledge of:
• Current office practices, procedures, and equipment
• Judicial procedures and rules
• County ordinances and State, Federal and general municipal laws including accepted legal or court interpretations
• Legal limitations on the authority of the Recorder's office
• Principles of civil law
• Principles and practices of Human Resources Management
• County policies and procedures
• Applicable federal, state, and local laws, rules, regulations, codes, and/or statutes

Skill in:
• Using computer hardware and software including work processing, spreadsheets, databases, email, etc.
• Applying an acquired knowledge of procedures, rules, regulations, and services of office to which assigned

Ability to:
• Manage projects and multiple priorities simultaneously
• Establish and maintain effective working relationships with department and division staff, other departments and others, such as vendors
• Communicate and use interpersonal skills to interact with coworkers, supervisor, the general public, etc. to sufficiently exchange or convey information and to receive work direction
• Ensure compliance with applicable federal, state, and local laws, rules, and regulations and statutory requirements
• Convey excellent oral and written communication
• Work effectively under stress
• Maintain confidentiality

SUPERVISORY RESPONSIBILITIES
None.

EDUCATION and/or EXPERIENCE
Graduation from an accredited law school, preferably with specialization or emphasis in municipal or criminal law, and five years of experience in the practice of law, including experience in legal research and real estate; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions.

CERTIFICATES, LICENSES, REGISTRATIONS
Membership in the Illinois State Bar.