FLSA STATUS: Exempt
Under administrative direction; performs work of considerable difficulty in the administration of treasury functions of the DuPage County Treasurer’s Office; performs related duties as required
DISTINGUISHING FEATURES OF THE CLASS
The Deputy Treasurer of Treasury acts as an assistant to the Chief Deputy Treasurer and the Treasurer with responsibility for the administration of the office’s functional areas and oversight of all financial responsibility. An employee in this position has the authority to set departmental practices and procedures in accordance with State Statutes. An employee in this class is also responsible for keeping abreast of statutory laws and information related to department operations. A substantial amount of time is spent supervising the work of subordinate personnel. Customarily and regularly directs the work of two or more other employees.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.
• Serves as assistant to the Chief Deputy Treasurer
• Supervises the work of subordinate personnel engaged in processing investment decisions, collecting payments, monitoring operating budgets, and providing information to the public
• Recommends hires and promotions, directs and evaluates employment decisions for all assigned positions
• Directs the investment program for DuPage County, complying with statutory requirements and limitations, while adhering to Treasurer’s Office policy
• Oversee responsibilities of the office including, but not limited to, accounting, establishment of procedures and delegation of related tasks
• Acts as signatory for all bank accounts and primary contact for most banking issues
• Open, closes and funds bank accounts as warranted
• Acts as intermediary between banks and other county departments
• Monitors bank mergers and system conversions to negate impact on Treasurer’s office banking activities
• Record payroll on the General Ledger and reconcile bank statements containing confidential information
• Responds to requests for information and services
• Serves as a Freedom of Information Act (FOIA) officer for the Treasurer’s Office
• Audits and prepares reports and completes special projects
• Update the Treasurer’s Office website with financial information and uncashed checks
• Reviews and approves department procedures which may include, but is not limited to,
o operating budgets
o contractual services and capital expenditures
• Acts as a liaison with other County offices and departments to respond to requests for information and services
• Audits reports
• Completes special projects
• Maintains regular attendance and punctuality
NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
• Adjusts work assignments and schedules in the event of an emergency to participate in emergency preparedness, response, and recovery activities as assigned.
• Depending on assignment may maintain required emergency management training, licensure and/or certifications.
• Performs related duties as required or assigned within job classification.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
• Principles, methods and practices of administering the functions in the Treasury department’s cycle
• Management and Leadership principles and practices
• Legal guidelines for the collection of public funds
• Budget and fiscal procedures
• Working knowledge of the Chief Deputy Treasurer's duties
• Current office practices, procedures and equipment
• County policies and procedures
• Applicable federal, state, and local laws, rules, regulations, codes, and/or statutes
• Coordinating department policy
• Planning, scheduling and supervising the work of others
• Preparing and submitting clear, concise and accurate reports
• Analyzing and evaluating bids
• Using computer hardware and software including word processing, spreadsheets, databases, email, etc.
• Applying an acquired knowledge of procedures, rules, regulations and services applicable to the assigned office
• Manage projects and multiple priorities simultaneously
• Prioritize and assign work
• Monitor and evaluate employees
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals
• Plan, analyze, and evaluate programs and services, operational needs, and fiscal constraints
• Plan, organize, manage and evaluate the work of the division to ensure efficient, timely and cost-effective services
• Establish and maintain effective working relationships with department and division staff, other departments and others, such as vendors
• Communicate and use interpersonal skills to interact with coworkers, supervisor, the general public, etc. to sufficiently exchange or convey information and to receive work direction
• Ensure compliance with applicable federal, state, and local laws, rules, and regulations
• Provide leadership to effectively resolve issues
• Convey excellent oral and written communication
• Work effectively under stress
• Maintain confidentiality
Exercises supervision of personnel in related area of responsibility.
EDUCATION and/or EXPERIENCE
Completion of a Bachelor’s degree in Finance or Business Management and five years of experience in accounting or billing environment; inducing three years of experience in a managerial position; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions.
CERTIFICATES, LICENSES, REGISTRATIONS