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The County of DuPage
Wheaton, Illinois

Job Details for 1225 - EO Chief Deputy Treasurer

Job Description

FLSA STATUS: Exempt
GRADE: 316


POSITION SUMMARY
Under administrative direction; performs work of considerable difficulty in the administration of treasury and/or operations functions of the DuPage County Treasurer's Office; performs related work as required.

DISTINGUISHING FEATURES OF THE CLASS
The Chief Deputy Treasurer acts as the assistant to the DuPage County Treasurer. Work involves the authority to set departmental practices and procedures in accordance with State Statutes and responsibility for the administration of the office's functional areas and oversight of all financial responsibilities. Administrative direction is received from the DuPage County Treasurer. Supervision is exercised over subordinate staff. Customarily and regularly directs the work of two or more other employees.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.

• Serves as chief assistant to the DuPage County Treasurer
• Supervises the work of subordinate staff engaged in managing the functional areas of the office
• Recommends hires and promotions, directs, and evaluates employment decisions for all assigned positions
• Directs the investment program for DuPage County or the operations function, complying with statutory requirements and limitations, while adhering to Treasurer's Office policy
• Oversees responsibilities of the office including, but not limited to, accounting and tax collection, establishment of procedures and delegation of tasks
• Acts as signatory for all bank accounts and primary contact for most banking issues
• Opens, closes and funds bank accounts as warranted
• Acts as intermediary between banks and other county departments
• Monitor bank mergers and system conversions to negate impact on Treasurer's office banking activities
• Record payroll on the General Ledger and reconcile bank statements containing confidential information
• Responds to requests for information and services
• Audits and prepares reports and completes special projects
• Update the Treasurer's Office website with financial information and uncashed checks
• Coordinate with the County IT department and the IT Principal Business Analyst assigned to the Treasurer's Office for software updates, equipment repairs and maintenance
• Responsible for the operational strategic direction and process improvement in the processing areas to ensure the highest levels of efficiency and quality
• Serve as a Freedom of Information Act (FOIA) officer for the Treasurer's Office
• Maintains regular attendance and punctuality.

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
• Adjusts work assignments and schedules in the event of an emergency to participate in emergency preparedness, response, and recovery activities as assigned.
• Depending on assignment may maintain required emergency management training, licensure and/or certifications.
• Performs related duties as required or assigned within job classification.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Knowledge of:
• Principles, methods and practices of administering the accounting process in the Treasury department's cycle and/or the best practices of operations management
• Government investment policies and procedures
• Banking practices and regulations
• Network administration and effective management skills
• Illinois Compiled Statutes including articles pertaining to the County Treasurer.
• Current office practices, procedures and equipment
• Management and leadership principles
• County policies and procedures
• Applicable federal, state, and local laws, rules, regulations, codes, and/or statutes

Skill in:
• Planning and organizing the work of units comprehensive skill in applying financial knowledge to establish efficient and effective banking system
• Analyzing and interpreting statistical data
• Preparing clear, concise and accurate reports
• Planning , scheduling and supervising the work of others
• Using computer hardware and software including word processing, spreadsheets, databases, email, etc.
• Applying an acquired knowledge of procedures, rules, regulations and services applicable to the assigned office

Ability to:
• Manage projects and multiple priorities simultaneously
• Monitor and evaluate employees
• Prioritize and assign work
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals
• Plan, analyze, and evaluate programs and services, operational needs, and fiscal constraints
• Plan, organize, manage and evaluate the work of the division to ensure efficient, timely and cost-effective services
• Establish and maintain effective working relationships with department and division staff, other departments and others, such as vendors
• Communicate and use interpersonal skills to interact with coworkers, supervisor, the general public, etc. to sufficiently exchange or convey information and to receive work direction
• Ensure compliance with applicable federal, state, and local laws, rules, and regulations
• Provide leadership to effectively resolve issues
• Convey excellent oral and written communication
• Work effectively under stress
• Maintain confidentiality

SUPERVISORY RESPONSIBILITIES
Exercises supervision of personnel in related area of responsibility.

EDUCATION and/or EXPERIENCE
Completion of a Bachelor's degree in Finance or Accounting and six years of experience in government accounting and/or investment practices with three years of experience in a managerial position; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions.

CERTIFICATES, LICENSES, REGISTRATIONS
None.