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The County of DuPage
Wheaton, Illinois

Job Details for 1333 - Financial Services Administrator

Job Description

FLSA STATUS: Exempt
GRADE: 315

POSITION SUMMARY
Under direction; performs work of considerable difficulty in  the planning and management of assigned work related to  a division within the County’s Finance Department including the areas of accounting, cost control and budget; financial software system oversight; revenue reporting; cash management; accounts payable; grant accounting and administration, debt administration, and preparation of the Annual Audit. Performs related duties as required.

DISTINGUISHING FEATURES OF THE CLASS
An employee in this class is responsible for planning, monitoring and oversight of work of assigned staff and for the independent performance of professional financial, accounting and administrative tasks in maintaining the specific functions of the division.    Engages with County Departments and Elected Official Offices to review and discuss financial activities, needs and issues. Ensure that the County is compliant with all applicable policies and guidelines relating to financial activity within their designated division. General direction is received from the Deputy Chief Financial Officer.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.

• Oversees operations of a division of the Finance Department and policies and procedures for assigned division
• Coordinates the development of the annual County budget.
• Evaluates all phases of accounting and financial systems and recommends improvements
• Prepares specialized reports and analysis as need for assigned areas and appropriate committees or departments/offices.
• Maintains detailed information regarding County headcount and salary information.
• Analyzes and maintains detailed expenditure and revenue reports, including daily cash analysis and monthly revenue/expenditure planning.
• Advises department heads and elected officials on financial questions and/or concerns.
• Analyzes accounts, and coordinates, prepares, and monitors grant budgets.
• Monitors contracts and budget transfers.
• Coordinates the audit preparation relating to the annual Comprehensive Annual Financial Report and the Single Audit.
• Presents information to committees and boards as needed.
• Coordinates, informs, and updates program staff in other units of policy and procedure changes.
• Supervises work of subordinate professional personnel
• Recommends hires and promotions, directs and evaluates employment decisions for all assigned positions
• Promotes understanding of Finance department’s role by developing and maintaining working relationships with department heads and elected officials
• Maintains regular attendance and punctuality
 
NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
• Adjusts work assignments and schedules in the event of an emergency to participate in emergency preparedness, response, and recovery activities as assigned.
• Depending on assignment may maintain required emergency management training, licensure and/or certifications.
• Performs related duties as required or assigned within the job classification.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Knowledge of:
• Principles of budgetary and accrual accounting
• Management and leadership principles
• Principles, methods and practices of public finance
• Computerized purchasing, accounting, financial and payroll systems
• Principles and practices of fund accounting and/or external auditing practices
• Current office practices, procedures and equipment
• County policies and procedures
• Applicable federal, state, and local laws, rules, regulations, codes, and/or statutes

Skill in:
• Analyzing and interpreting fiscal and statistical data
• Verbal and/or written communications
• Applying accounting knowledge to establish efficient and effective accounting systems
• Planning, assigning and supervising the work of others
• Dealing effectively with others
• Using computer hardware and software including word processing, spreadsheets, databases, email, etc.
• Applying an acquired knowledge of procedures, rules, regulations and services applicable to the assigned office

Ability to:
• Monitor and evaluate employees
• Prioritize and assign work
• Manage projects and multiple priorities simultaneously
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals
• Demonstrate integrity, ingenuity and inventiveness in the performance of assigned tasks
• Plan, analyze, and evaluate programs and services, operational needs, and fiscal constraints
• Establish and maintain effective working relationships with department and division staff, other departments and others, such as vendors
• Communicate and use interpersonal skills to interact with coworkers, supervisor, the general public, etc. to sufficiently exchange or convey information and to receive work direction
• Ensure compliance with applicable federal, state, and local laws, rules, and regulations
• Interpret and apply applicable laws, rules, and regulations
• Provide leadership to effectively resolve issues
• Convey excellent oral and written communication
• Work effectively under stress
• Maintain confidentiality

SUPERVISORY RESPONSIBILITIES
Exercises supervision of personnel in related area of responsibility.

EDUCATION and/or EXPERIENCE
Completion of a Bachelor’s degree in Finance or Accounting and seven years of experience in government fiscal management including three years supervisory experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions.

CERTIFICATES, LICENSES, REGISTRATIONS
None.