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The County of DuPage
Wheaton, Illinois

Job Details for 1355 - Assistant Financial Services Administrator

Job Description

GRADE: 314

Under direction; performs work of considerable difficulty in coordinating and supervising assigned work related to multiple operations reporting to the Finance Department including the areas of cost control and budget; revenue reporting; cash management; accounts payable; grant accounting and administration, debt administration, and preparation of the Comprehensive Annual Financial Report. Performs related duties as required.

An employee in this class is responsible for planning, monitoring and oversight of work of assigned staff and for the independent performance of professional financial, accounting and administrative tasks in maintaining the specific functions of the division. Position may include supervising staff. Work involves the ability to interact with staff in all County departments in order to coordinate processes and meet established deadlines. General direction is received from the Financial Services Administrator.

The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.

• Assists division administrator with complex projects and the coordination of daily activities.
• Assists in development of the annual County budget.
• Prepares specialized reports as required by the Chief Financial Officer or other staff.
• Maintains detailed information regarding County headcount and salary information.
• Analyzes and maintains detailed expenditure and revenue reports, including daily cash analysis and monthly revenue/expenditure planning.
• Advises department heads and elected officials on financial questions and/or concerns.
• Analyzes accounts, and coordinates, prepares, and monitors grant budgets as assigned by the Financial Services Administrator or Chief Financial Officer.
• Monitors contracts and budget transfers.
• Assists with audit preparation relating to the annual Comprehensive Annual Financial Report and the Single Audit.
• Coordinates, informs, and updates program staff in other units of policy and procedure changes.
• Supervises work of subordinate staff engaged in related financial
• Recommends hires and promotions, direct and evaluates employment decisions for all assigned positions
• Maintains regular attendance and punctuality

• Adjusts work assignments and schedules in the event of an emergency to participate in emergency preparedness, response, and recovery activities as assigned.
• Depending on assignment may maintain required emergency management training, licensure and/or certifications.
• Performs related duties as required or assigned within the job classification.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Knowledge of:
• Principles of budgetary and accrual accounting
• Principles, methods and practices of public finance
• Computerized purchasing, accounting, financial and payroll systems
• Principles and practices of fund accounting and/or external auditing practices
• Current office practices, procedures and equipment
• County policies and procedures
• Applicable federal, state, and local laws, rules, regulations, codes, and/or statutes

Skill in:
• Analyzing and interpreting fiscal and statistical data
• Verbal and/or written communications
• Applying accounting knowledge to establish efficient and effective accounting systems
• Planning, assigning and supervising the work of others
• Dealing effectively with others
• Using computer hardware and software including word processing, spreadsheets, databases, email, etc
• Applying an acquired knowledge of procedures, rules, regulations and services applicable to the assigned office

Ability to:
• Monitor and evaluate employees
• Prioritize and assign work
• Manage projects and multiple priorities simultaneously
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals
• Demonstrate integrity, ingenuity and inventiveness in the performance of assigned tasks
• Plan, analyze, and evaluate programs and services, operational needs, and fiscal constraints
• Establish and maintain effective working relationships with department and division staff, other departments and others, such as vendors
• Communicate and use interpersonal skills to interact with coworkers, supervisor, the general public, etc. to sufficiently exchange or convey information and to receive work direction
• Ensure compliance with applicable federal, state, and local laws, rules, and regulations
• Interpret and apply applicable laws, rules, and regulations
• Convey excellent oral and written communication
• Work effectively under stress
• Maintain confidentiality

Exercises supervision of personnel in related area of responsibility.

Completion of a Bachelor’s degree in Finance or Accounting and five years of experience in government fiscal management including two years supervisory experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions.