Job Details for 1543 - Supervisor of Mail & Supply Services
FLSA STATUS: Exempt
Under general direction performs work of moderate difficulty in
managing the operations of the central supply room and mailroom.
DISTINGUISHING FEATURES OF THE CLASS
Employees in this class are
responsible for supervising the daily mail operations, supply and inventory, and
shipping and receiving operations. Policies and procedures are developed and
monitored through employees in this class. A substantial amount of time is spent
supervising subordinate personnel. General direction is received from a division
manager, administrator or supervisor.
ESSENTIAL DUTIES AND
The list of duties and responsibilities is illustrative
only, and is not a comprehensive listing of all the duties and responsibilities
performed by positions in this class.
• Plans and organizes mail,
supply and shipping operations for the County
• Supervises the work of
office clerical personnel engaged in mail preparation, distribution and billing,
supply ordering, and general shipping and receiving for the main complex
Develops and recommends procedures to ensure effective operations for unit
• Recommends hires and promotions, directs and evaluates
employment decisions for all assigned positions
• Assists departments with
special mail use or supply needs
• Acts as liaison between post office and
• Assures that post office meter is kept running
collection and processing of postage due envelopes
• Reviews and approves
invoices, and special purchase items
• Interviews and recommends vendors
for both contracted and non-contracted items
• Reconciles any
discrepancies with vendors
• Ensures quality control for purchased items
• Conducts inventories and determines quantities for re-orders
Prepares statistical reports and assists in budget preparation for the work unit
• Assists unit staff in the performance of duties as needed
Operates equipment such as 4-wheel flat bed, 2-wheel dolly, electric
walkie-stacker and van
• Maintains regular attendance and punctuality
NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
• Adjusts work
assignments and schedules in the event of an emergency to participate in
emergency preparedness, response, and recovery activities as assigned.
Depending on assignment may maintain required emergency management training,
licensure and/or certifications.
• Performs related duties as required or
assigned within job classification.
this job successfully, an individual must be able to perform each essential duty
satisfactorily. The requirements listed below are representative of the
knowledge, skill, and /or ability required. Reasonable accommodations may be
made to enable individuals with disabilities to perform essential functions.
• Postal regulations
• Modern storekeeping and
warehousing methods and practices
• Pricing policies as pertains to
supplies, materials and parts critical to department operations
control and inventory standards
• Record keeping procedures
• Shipping and receiving methods
office practices, procedures and equipment
• County policies and
• Applicable federal, state, and local laws, rules,
regulations, codes, and/or statutes
subordinates and planning department work flow
• Report preparation and
analysis of data
• Forecasting inventory needs
• Using computer
• Handling supply, equipment and mail receipt and
• Using computer hardware and software including word
processing, spreadsheets, databases, email, etc.
• Applying an acquired
knowledge of procedures, rules, regulations and services applicable to the
• Manage projects and multiple
• Establish and maintain effective working
relationships with department and division staff, other departments and others,
such as vendors
• Communicate and use interpersonal skills to interact
with coworkers, supervisor, the general public, etc. to sufficiently exchange or
convey information and to receive work direction
• Ensure compliance with
applicable federal, state, and local laws, rules, and regulations
excellent oral and written communication
• Work effectively under stress
• Maintain confidentiality
Exercises supervision of personnel in related area of responsibility.
EDUCATION and/or EXPERIENCE
Completion of a High School Diploma or
GED equivalent and four years of experience working in a storeroom or secondary
mailroom including two years of supervisory or administrative experience; or, an
equivalent combination of education and experience sufficient to successfully
perform the essential duties of the job such as those listed above.
The physical demands described here are
representative of those that must be met by an employee to successfully perform
the essential functions of the job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
Light Work: Exerting up to 25 pounds of force frequently or constantly
to lift, carry, push, pull or otherwise move objects, including the human body.
Use of arm and /or leg controls requires exertion of forces greater than for
sedentary work. This position is required to operate motorized equipment.
The work environment characteristics described
here are representative of those an employee encounters while performing the
essential functions of this job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
The work environment for this position regularly includes working near moving
mechanical parts in extreme outside weather conditions.
CERTIFICATES, LICENSES, REGISTRATIONS
This position requires a valid
Illinois driver's license.