Job Details for 1553 - Buyer II
Under general supervisor; performs work of moderate difficulty related to the purchasing of materials, services, supplies and equipment for DuPage County; performs related work as required.
DISTINGUISHING FEATURES OF THE CLASS:
Employees in this class perform routine technical purchasing activities, including the drafting of commodity specifications. Work involves coordinating all aspects of the purchasing process from start to finish. General supervision is received from the Buyer III.
ESSENTIAL DUTIES AND RESPONSIBILITIES:
The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.
• Works with staff from County departments to explain, identify and determine appropriate procurement method and incorporate substantive procurement needs into Request for Proposal, Request for Quotations or Invitation for Bids for issuance
• Reviews contract terms and language to ensure compliance with regulatory and procurement policy requirements
• Coordinates work to meet all necessary deadlines for County approval and department needs of goods and services required
• Ensures consistent procurement practices are completed throughout all County departments
• Coordinates procurement activities with the County’s departments to determine specifications, schedules, needs and other information required to purchase requested commodities and services
• Acts to resolve contract disputes, confers with vendor and client, identifies sources of dispute, and acts to resolve dispute and takes necessary action as authorized
• Participates in training County Department’s with procurement policies and processes
• Maintains regular attendance and punctuality
NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
• Adjusts work assignments and schedules in the event of an emergency to participate in emergency preparedness, response, and recovery activities as assigned.
• Depending on assignment may maintain required emergency management training, licensure and/or certifications.
• Performs related duties as required or assigned within job classification.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• All state laws and regulations regarding pertinent to the procurement of tangible goods, equipment and services
• Business methods, markets and purchasing practices and trends
• Licensing requirements, insurance and bonding requirements
• Contract law and its application to the purchasing process
• Current office practices, procedures and equipment
• County policies and procedures
• Applicable federal, state, and local laws, rules, regulations, codes, and/or statutes
• Interpretation of codes, regulations and requirements pertaining to purchasing
• Managing multiple ongoing contracts and ensuring all deadlines are meet
• Conveying excellent oral and written communication including formal presentations
• Crafting technical letters and reports
• Personal computers and software packages, including specific knowledge of MS Word, MS Excel, MS Powerpoint, electronic document management, imaging and procurement software
• Using modern office equipment
• Using computer hardware and software including word processing, spreadsheets, databases, email, etc
• Applying an acquired knowledge of procedures, rules, regulations and services applicable to the assigned office
• Interact effectively with entities outside of the County
• Bid and negotiate terms and conditions within a contract
• Calculate figures and amounts such as discounts, interest, proportions, percentages, add, subtract, multiply and divide in all units of measure using whole numbers, fractions, and decimals
• Resolve discrepancies in regards to the procurement process, with a vendor or internal County staff
• Read, analyze and interpret general business periodicals, professional journals, technical procedures or government regulations
• Manage projects and multiple priorities simultaneously
• Establish and maintain effective working relationships with department and division staff, other departments and others, such as vendors
• Communicate and use interpersonal skills to interact with coworkers, supervisor, the general public, etc. to sufficiently exchange or convey information and to receive work direction
• Ensure compliance with applicable federal, state, and local laws, rules, and regulations
• Convey excellent oral and written communication
• Work accuracy and concentrate on more than one task at a time
• Work effectively under stress
• Maintain confidentiality
EDUCATION AND EXPERIENCE
Completion of a Bachelor’s degree in contract administration, public administration, business management, or a closely related field, and one (1) year of experience in procurement/contract field; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
The physical demands described there are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Light Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. While performing the duties of this job, the employee is regularly required to sit and use repetitive hand motion and is frequently required to talk, hear, stand and walk.
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The work will occur in an indoor or office environment.
CERTIFICATION, LICENSES, REGISTRATIONS
Obtain FEMA 1C-00100.a certification and 1C-00700 certification within the first 12 months of employment.