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The County of DuPage
Wheaton, Illinois

Job Details for 2184 - EO Assistant Director of Administration

Job Description

FLSA STATUS: Exempt
GRADE: 314

POSITION SUMMARY
Under direction; performs the planning and managing of all administrative functions and staff in the Probation Department. Performs related work as required.

DISTINGUISHING FEATURES OF THE CLASS
An employee in this class is responsible for supervision over all administrative staff through subordinate managers. This position is a part of the senior management team which handles the development and implementation of Department policies and procedures. This position required the ability to exercise independent judgment in making decisions within the department. Work involves handling more complex and sensitive department issues. Direction is received form the Director of Probation.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.
• Plans, develops and implements administrative policy and procedures for the assigned areas of responsibility.
• Evaluates and plans for the efficient utilization of administrative staff and equipment.
• Recommends hires and promotions, directs and  evaluates employment decisions for all assigned positions.
• Coordinates and directs all administrative functions.
• Responsible for coordinating Human Resource functions and participates in union negotiations.
• Provides interpretation of and ensures compliance with Department Policies and labor agreements
• Responsible for departmental budget preparation.
• Participates in securing and submitting grants on behalf of the Department.
• Serves as a representative of the department on committees and at meetings addressing administrative issues.
• Provides technical expertise on long term planning and decisions.
• Prepares and maintains departmental records and reports, responsible for purchasing and maintaining all equipment.
• Maintains regular attendance and punctuality.

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
• Adjusts work assignments and schedules in the event of an emergency to participate in emergency preparedness, response, and recovery activities as assigned.
• Depending on assignment may maintain required emergency management training, licensure and/or certifications.
• Performs related duties as required or assigned within job classification.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Knowledge of:
• Office management methods and practices
• Effective supervisory techniques and practices
• Public administration
• Office equipment and technology
• Principles of accounting, budgeting, procurement and automated information systems
• Applicable state and Federal employment laws and regulations
• Principles methods, techniques and practices of human resources management including areas such as compensation, selection, labor relations, training

Skill in:
• Planning, organizing, directing, and evaluating the work of subordinate staff
• Analyzing facts and exercising sound judgment when making decisions
• Dealing with technical problems in the personnel management field.
• Conveying excellent oral and written communication including formal presentations

Ability to:
• Dealing effectively with others
• Establish and maintain effective working relationships
• Carry out instructions furnished in writing, oral or diagram form, and to produce desired outcomes timely and completely
• Write reports, business correspondence and procedure manuals
• Read, analyze and interpret general business periodicals, professional journals, technical procedures or governmental regulations
• Communicate and use interpersonal skills to interact with coworkers, supervisor, the general public, etc. to sufficiently exchange or convey information and to receive work direction

SUPERVISORY RESPONSIBILITIES
Supervises subordinate staff.

EDUCATION and/or EXPERIENCE
Completion of a Master’s degree in Business or Public Administration and five years of administrative or managerial work; or an equivalent combination of training and experience.

PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

CERTIFICATES, LICENSES, REGISTRATIONS
None