Job Details for 2187 - EO Probation Finance Manager
FLSA STATUS: Exempt
Under general direction; performs work of considerable difficulty
in supervising and administering the financial operations of the Department of
Probation and Court Services; performs related work as required.
DISTINGUISHING FEATURES OF THE CLASS
This is a professional position
responsible for the management of the financial responsibilities and in the
development and preparation of detailed reports for the Department of Probation
& Court Services. An employee in this class spends a considerable amount of
time coordinating, planning, implementing and enforcing the goals and
activities of the division as well as developing systems to ensure provisions
are in compliance with accounting requirements. This position also provides
supervision to the bookkeeping staff within the Department. Work is performed
under the direction of the Director of Probation & Court Services.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The list of duties and
responsibilities is illustrative only, and is not a comprehensive listing of
all the duties and responsibilities performed by positions in this class.
• Organizes, coordinates, and supervises overall financial operations
• Supervises the work of subordinate personnel in the
implementation of established goals, objectives, plans, reports and daily
• Recommends hires and promotions, directs and evaluates employment decisions for all assigned positions
• Acts as a
liaison between the department and County departments and outside vendors in
the areas of budget and purchases/services
• Serves as a member of the
management team and assists in the establishment of department policy
Coordinates departmental wide budget planning and preparation; prepares
preliminary draft of annual department
• Monitors and reviews budget
requests and expenditures
• recommends budget transfers; identifies
division and department needs such as office space and equipment
Establishes and maintains policy and procedure according to department’s
mission; conducts staff meetings.
• Maintains regular attendance and
NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
Adjusts work assignments and schedules in the event of an emergency to
participate in emergency preparedness, response, and recovery activities as
• Depending on assignment may maintain required emergency
management training, licensure and/or certifications.
• Performs related
duties as required or assigned within job classification.
To perform this job successfully, an individual must be
able to perform each essential duty satisfactorily. The requirements listed
below are representative of the knowledge, skill, and /or ability required.
Reasonable accommodations may be made to enable individuals with disabilities
to perform essential functions.
• Budget and
• Office management methods and practices
Concepts and practices of public administration
• Current office
practices, procedures and equipment
• County policies and procedures
• Applicable federal, state, and local laws, rules, regulations, codes,
• Management and leadership principles
• Using computer hardware and software including word processing,
spreadsheets, databases, email, etc
• Applying an acquired knowledge of
procedures, rules, regulations and services applicable to the assigned office
• Planning, scheduling and supervising the work of others
• Manage projects and multiple priorities simultaneously
• Establish and maintain effective working relationships with department
and division staff, other departments and others, such as vendors
Communicate and use interpersonal skills to interact with coworkers,
supervisor, the general public, etc. to sufficiently exchange or convey
information and to receive work direction
• Ensure compliance with
applicable federal, state, and local laws, rules, and regulations and
• Convey excellent oral and written communication
• Work effectively under stress
• Maintain confidentiality
Monitor and evaluate employees
• Prioritize and assign work
Analyze problems, identify alternative solutions, project consequences of
proposed actions, and implement recommendations in support of goals
Plan, organize, manage and evaluate the work of the division to ensure
efficient, timely and cost-effective services
• Plan, analyze, and
evaluate programs and services, operational needs, and fiscal constraints
• Provide leadership to effectively resolve issues
Exercises supervision of personnel in related area of
EDUCATION and/or EXPERIENCE
Completion of a
Bachelor’s degree in Business Administration, Public Administration, Finance,
and/or Accounting and four years experience in office management work
including two years of experience in a supervisory capacity; or, an equivalent
combination of education and experience sufficient to successfully perform the
essential duties of the job such as those listed above.
The physical demands described here are representative of
those that must be met by an employee to successfully perform the essential
functions of the job. Reasonable accommodations may be made to enable
individuals with disabilities to perform the essential functions.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a
negligible amount of force frequently or constantly to lift, carry, push, pull
or otherwise move objects, including the human body. Sedentary work involves
sitting most of the time. Jobs are sedentary if walking and standing are
required only occasionally and all other sedentary criteria are met.
The work environment characteristics described here
are representative of those an employee encounters while performing the
essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
Position is typically office or administrative work and is not
substantially exposed to adverse environmental conditions.
CERTIFICATES, LICENSES, REGISTRATIONS