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The County of DuPage
Wheaton, Illinois

Job Details for 2229 - EO Criminal Records Supervisor

Job Description

FLSA STATUS: Non-Exempt
GRADE: 111


POSITION SUMMARY
Under direction; performs work of moderate difficulty supervising and directing the Criminal Records Division of the DuPage County Sheriff’s Office; performs related work as required.

DISTINGUISHING FEATURES OF THE CLASS
An employee in this class spends a substantial amount of time supervising the work of staff engaged in the collection, storage, and dissemination of criminal records; acts as liaison for the Sheriff’s Office with data processing, other departments, and other local agencies in matters related to criminal records and the utilization of automated information/records systems. Direction is received from the Deputy Chief.

ESSENTIAL DUTIES AND RESPONSIBILITIES
The list of duties and responsibilities is illustrative only, and is not a comprehensive listing of all the duties and responsibilities performed by positions in this class.

• Reviews workloads and determines priorities
• Compiles information for subpoenas, including reports, bookings, mug shots, fingers print cards, etc.
• Completes expungements
• Reviews Freedom of Information Requests and serves as Freedom of Information Officer for the Sheriff’s Office
• Coordinates the records for liquor license and massage parlor licensing
• Meets with other County offices and police agencies who share an interdependence on the criminal records system to solve operational and procedural problems
• Prepares and monitors the division’s budget
• Recommends hires and promotions, directs and evaluates employment decisions for all assigned positions
• Maintains regular attendance and punctuality

NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
• Adjusts work assignments and schedules in the event of an emergency to participate in emergency preparedness, response, and recovery activities as assigned.
• Depending on assignment may maintain required emergency management training, licensure and/or certifications.
• Performs related duties as required or assigned within job classification.

QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and /or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Knowledge of:
• Current office practices, procedures and equipment
• County policies and procedures
• Applicable federal, state, and local laws, rules, regulations, codes, and/or statutes
• Management and leadership principles
• Considerable knowledge of automated record maintenance
• State and Federal laws pertaining to criminal records and Freedom of Information
• The operation and care of a variety of data processing equipment

Skill in:
• Using computer hardware and software including word processing, spreadsheets, databases, email, etc
• Applying an acquired knowledge of procedures, rules, regulations and services applicable to the assigned office
• Planning, scheduling and supervising the work of others
• Planning, scheduling, assigning and supervising the work of others
• Dealing effectively with others
• Interpreting and applying complex laws, policies and procedures
• Making independent decisions in accordance with laws, regulations, and new or established policies and procedures
• Maintenance and dissemination of complex records

Ability to:
• Manage projects and multiple priorities simultaneously
• Establish and maintain effective working relationships with department and division staff, other departments and others, such as vendors
• Communicate and use interpersonal skills to interact with coworkers, supervisor, the general public, etc. to sufficiently exchange or convey information and to receive work direction
• Ensure compliance with applicable federal, state, and local laws, rules, and regulations and statutory requirements
• Convey excellent oral and written communication
• Work effectively under stress
• Maintain confidentiality
• Monitor and evaluate employees
• Prioritize and assign work
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals
• Plan, organize, manage and evaluate the work of the division to ensure efficient, timely and cost-effective services
• Plan, analyze, and evaluate programs and services, operational needs, and fiscal constraints
• Provide leadership to effectively resolve issues

SUPERVISORY RESPONSIBILITIES
Exercises supervision of personnel in related area of responsibility.

EDUCATION and/or EXPERIENCE
Completion of a High School Diploma or General Equivalency Diploma equivalent and five (5) year’s of experience in records maintenance in a criminal justice system, including two (2) years of supervisory experience or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

PHYSICAL REQUIREMENTS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Position is typically office or administrative work and is not substantially exposed to adverse environmental conditions.

CERTIFICATES, LICENSES, REGISTRATIONS
None.